Mailroom Coordinator

The Mail Services Specialist is responsible for providing mail and package distribution support within a large office building, ensuring smooth daily operations of the mailroom, and managing related activities.

Key Responsibilities:

• Deliver mail, packages, copy products, and stationery to assigned groups/locations according to the daily schedule.
• Receive, sort, and distribute incoming mail by department.
• Collect and pick up mail from each floor.
• Process outgoing UPS/FedEx shipments, ensuring proper documentation and tracking.
• Ensure all received packages are distributed to the correct recipient the same day or provide next-day delivery notice if required.
• Conduct daily audits of mailroom supplies and replenish as needed.
• Audit delivered items and match with delivery invoices for accuracy.
• Inspect deliveries for damages or contraband, and either approve or reject items accordingly.
• Ensure all packages are securely protected during shipment to prevent damage.
• Process shipment requests with vendors, informing package owners of arrangements.
• Apply appropriate postage and required identification to outgoing mail and packages.
• Maintain and stock copy rooms; assist with first-line support for copier issues (e.g., clearing jams) and escalate to technicians when necessary.

Requirements:

• Experience: 1 year preferred in a similar role, with experience in a mailroom environment being a plus.
• Education: High School Diploma or GED required.
• Systems/Software: Proficiency in Microsoft Office, especially Outlook and Teams.
• Certifications/Licenses: Not required.
• Must-Have Skills:
• Ability to move around a large office building and manage physical tasks.
• Basic computer skills (email, scheduling, etc.).
• Strong customer service orientation and communication skills.
• Nice-to-Have Skills:
• Prior office mailroom experience.

Interview Process:

• 2 Rounds:
• Virtual interview via Teams
• In-person onsite interview

Job Types: Full-time, Contract

Pay: $25.00 - $29.79 per hour

Expected hours: 40 per week

Application Question(s):

• Shift -8:00 AM to 4:00 PM (1-hour lunch), 7 hours a day, 35 hours per week ?

Duration: 2-month contract with potential to hire

Experience:

• office mailroom: 2 years (Preferred)

Language:

• English (Preferred)

Ability to Commute:

• Toms River, NJ 08753 (Required)

Ability to Relocate:

• Toms River, NJ 08753: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30