Administrative Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Director of Operations for both Brumark Total Flooring and Exploring Graphics. The ideal candidate will assist in administrative duties, manage inventory control, and handle Bill of Lading (BOL) documentation.

Key Responsibilities:

• Oversee inventory control processes, including tracking stock levels, ordering supplies, and managing inventory databases.
• Prepare and process Bill of Lading (BOL) documents and ensure accurate shipping records.
• Assist with data entry, filing, and document management.
• Coordinate communication between departments and external vendors.
• Monitor and manage office supplies and equipment.
• Assist in preparing reports and presentations for management.
• Maintain confidentiality and handle sensitive information with discretion.
• Other duties as assigned

Qualifications:

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 2 years of experience in an administrative support role.
• Experience with inventory control and logistics documentation, specifically BOL.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.

Ideal Candidate Profile:

• Proven experience in a fast-paced environment.
• Familiarity with inventory management software.
• Strong problem-solving skills and proactive attitude.
• Ability to handle multiple priorities and meet deadlines.
• Professional demeanor and excellent customer service skills.

Work Environment:

The Administrative Assistant will work in a dynamic and fast-paced production environment. This position primarily takes place in an indoor office setting, with occasional work in warehouse or production areas. The role may require handling office equipment and materials. Personal protective equipment (PPE), such as safety glasses and gloves, may be required when working in warehouse or production settings.

Physical Demands:

As an Administrative Assistant, you may be required to sit, stand, bend, and reach for extended periods. Light lifting of office supplies or materials may be necessary. Some tasks may involve working in environments with elevated noise levels or temperatures, particularly when assisting with inventory control.

What We Offer:

• Medical, Dental, and Vision benefits effective within 30 days of your start date.
• 401(k) matching.
• Paid Time Off (PTO) and paid holidays.
• A collaborative work environment focused on creativity and innovation.
• Opportunities for growth and advancement within ID3 Group.

Core Values:
At Brumark Total Flooring Solutions we are committed to delivering exceptional results while fostering a positive and respectful work environment. We empower and trust our employees, celebrate creativity and innovation, and encourage teamwork and individuality. Our success is driven by the input and participation of every team member, and we strive to create a culture where people love what they do.

Qualifications:

• Behaviors:
  • Team Player: Works well within a group.
  • Detail-Oriented: Ensures all tasks are completed with precision.
  • Dedicated: Committed to excellence and integrity.
• Motivations:
  • Self-Starter: Driven to perform independently.
  • Goal-Oriented: Motivated by achieving objectives and completing tasks.