Benefits Administrator

The Benefits Administrator is accountable for the day-to-day communication and administration of all Company retirement, health and welfare benefits, leave of absence programs for the United States, with some support to Canada and Mexico.  This position also serves as benefits system administrator in the HRMS utilizing UKG Pro. Provides consultative services to Human Resources team members, management, and employees regarding employee benefit plans/policies, legal requirements, and claims issues.  Experience with UKG Pro is required.

This is an exciting opportunity to join our growing HR/Benefits team supporting multiple business units across the United States.  The Exponential Technology Group (XTG) is a specialist in the electronic components distribution and design engineering services industries. XTG is part of the TTI Family of Specialists.  This position will be onsite in North Fort Worth with the opportunity to work from home two (2) days a week after the training period.

ACCOUNTABILITIES

Manage the relationships with benefit vendors including benefit brokers and service administrators, relating to quality, costs/billings, reporting audits and controls. 

Administrator and manage all benefit activities for employees, including open enrollment, employee changes, and activities related to new hires, life changes and termination; ensure employees are enrolled timely. 

Conduct New Hire Benefits Orientations & Annual Open Enrollment Presentations.

Counsel employees on plan provisions so individuals can make informed benefit decisions.  Interact with benefit carriers/vendors on behalf of employees when questions or concerns arise or need to be elevated for resolution.

Develop and manage effective employee communications to improve understanding of benefit plans. 

Collaborate with parent company for Brazilian, Canadian & Mexican employees supporting XTG.

Collaborate with payroll for employee elected bi-weekly benefit deductions, ensuring all benefit deduction changes are deducted accurately.

Oversight of leave administration, including ADA for all employees.  Coordinate leaves of absence internally and collaborate with third-party administrators to ensure employees receive any needed guidance and required paperwork and that the leave is being administered according to Federal and State regulations.

Coordinate with payroll to issue the semi-annual, and pro-rated monthly HSA Company contributions.

Ensure compliance and timely reporting with applicable government regulations (e.g., COBRA, HIPAA, Medicare, TWCC).

Prepare and file annual 5500s for health & welfare benefits plans in a timely and accurate manner.

Collaborate with 401(k) auditors to provide required documentation for the annual 401(k) audit. 

Manage annual 401(k) non-discrimination testing with Fidelity and annual control group testing with Berkshire Hathaway.

Ensure the internet and intranet benefit sites are accurate and up-to-date.

Administer employee discounts, service award program, and tuition reimbursement, including associated communications, records, bills, and reports.

Oversight of Texas Employee Injury Benefit Plan and Workers’ Compensation, OSHA and Cal OSHA reporting and compliance.

Administrator of HRMS Benefits Module; set-up and maintain employee benefits in HRMS for new hire enrollment, open enrollment and life events.  Run reports and analyses as necessary to ensure set-up is correct.

Set-up and maintain file transfers from the HRMS to benefit careers.

Complete annual 1094C and 1095C reporting and filing to the IRS through UKG.

Perform due diligence pertaining to benefits for acquisitions. Ensures a smooth transition to company benefits by acquired entities. 

Maintains knowledge of all applicable benefits, leave and accommodation laws including ACA, ERISA, FMLA, ADA and state and local laws.

Additional duties as assigned.

EDUCATION & EXPERIENCE

Bachelor’s degree in Human Resources, Business, or related field preferred.  High School Diploma or GED required.  Four plus years of related benefit administration and/or HRIS experience, or equivalent combination of education and experience.

SKILLS & CERTIFICATIONS

• UKG Pro experience is required.
• Knowledge of Microsoft applications, including Excel at the intermediate level preferred. Ability to effectively learn and manage various systems provided by insurance carriers and HR Management Systems. 
• Knowledge of federal and state laws and regulations pertaining to benefit administration (e.g., ERISA, COBRA, HIPAA, FMLA, etc).
• High level of interpersonal skills to handle sensitive and confidential situations and documentation; ability to build effective relationships at all levels of the organization internally and externally.
• Excellent verbal and written communication skills including strong presentation skills.
• Strong analytical, organizational, multi-tasking and high attention to detail skills.
• Exhibit strong internal customer orientation with the ability to effectively respond to sensitive inquires or complaints in a timely manner.
• Ability to work independently with minimal supervision.
• Ability to type 40 words per minute preferred.
• CBP and/or PHR professional designation preferred.

What we offer our team members:

• A great benefits package that includes (but is not limited to) Medical/ Dental/ Vision, 401(k)/Roth plan with matching contribution, Healthcare Savings Accounts.
• A wide variety of benefits to include Tuition Reimbursement, vacation, floating holidays, volunteer day off, PTO or sick time.
• Ongoing training throughout your employment with opportunities to participate in professional and personal development programs.
• A strong focus on giving back to our communities through philanthropic opportunities.
• Great culture and opportunities for growth and advancement.

This is a summary of the primary accountabilities and requirements for this position.  The company reserves the right to modify or amend accountabilities and requirements at any time at its sole discretion based on business needs.  Any part of this job descriptions is subject to possible modification to reasonably accommodate individuals with disabilities. 

Visa sponsorship is not available for this role.  Only candidates authorized to work in the United States will be considered. 

XTG is part of the TTI Family of Specialists.  XTG is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, sex (including pregnancy), sexual orientation, gender identity, age, national origin, religion, physical or mental disability, veterans’ status, genetic information, or any other characteristic protected by law.