Junior Project Manager (Tradeshow)

Job Description

Job Description

Greetings from Exponents Insta USA Inc.

Experience

Bachelor’s Degree (or Equivalent) in related field (Preferred not a requirement)

3 -5 Advanced customer service, communication, interpersonal, and sales skills.

Including outbound client calls that enhance the customer experience and overall product offering.

3-5 Years Exhibit Show Site Experience

1-2 Years Exhibit House Fabrication Experience

2-4 Years Audio / Visual Experience

Professional certification such as PMP (Project Management Professional) (Not Required )

Office Skills

Microsoft 365 Proficient, computer literacy.

• Understanding of Exhibit Force / Sales Force style data management systems
• Understanding of inventory control systems and their operations.
• Understanding of labor management systems that track schedules, time and day.
• Understanding of Exhibit House manufacturing processes.
• Organizational skills.
• Problem solving and decision-making skills.
• Able to understand production workflows over several departments.
• Ability to read / interpret CAD diagrams.

Exposition Responsibilities

1.       Have experience being primary contact for clients. This involves after initial contract close, to show site delivery and post-show reporting.

2.       Able to take appropriate action to ensure customer satisfaction when in an account manager role as well as a production role.

3.       Familiarity with rules of various General Contractor Decoration companies and ensure that forms are submitted before deadline dates.

4.       Audio / Visual knowledge preferred. Robust understanding of AV components and their integration into exhibit booths is highly desirable.

5.       Understanding of Exhibit House show site production guidelines.

6.       Understanding of local labor sources (Union or casual labor) across the United States to ensure work is completed to company standards.

7.       Ability to read / interpret CAD diagrams to ensure proper building code and safety is maintained.

8.       Develop and maintain partnerships with third-party resources, including vendors and researchers.

9.       Report project outcomes and / or risks to the appropriate management channels and escalate issues, as necessary, according to project work plan.

10.   Understanding of MHA and logistics for inbound and outbound freight to show site.

11.   Multiple Project Coordination.

12.   Show Coordination (1-6 booths desired).

Key Task Indicators

1.       Client Satisfaction.

2.       Managing Project Budget.

3.       Allocate Project Resources.

4.       Communicating with Team Members.

5.       Leading Project Planning Sessions.

6.       Coordinating Staff (Internal and External).

7.       Documentation.

8.       Monitor and  Ensure Project Deadlines.

9.       Update Management on Project Risk.

10.   Maintain Communication with Key Stakeholders.

11.   Ensure Quality Standards.

12.   Pre and Post Show Evaluation on Project Performance.

13.   Other Task as Assigned.

At Exponents, we take pride in continuous evolution. The driving force behind our business growth is a skilled and dedicated Account / Project management team. An ideal Account / Project Manager is an integral part of that team and will have production experience and strong skills in developing and overseeing work plans with in the Exposition Industry. Candidate will have excellent skills in planning, executing, and monitoring projects in order to meet requirements. This is a hybrid role where client interaction is an integral part of the process.  Maintaining relationships with relevant client stakeholders, providing day-to-day contact on project status and changes, strong attention to deadlines and budgetary guidelines are a must. Proven success working with all levels of operations, while controlling budget, scope, and timeline. Candidate will have excellent communication skills and be able to  exchange and understand information, verbally and or in writing. Will have an excellent skill set in managing time in order to complete tasks quickly and efficiently. Ability to organize workload, processes, or physical objects and spaces. . Show-site operational understanding and experience within the trade show industry a must. Experience handling a project as it moves through production stages from planning, to show-site delivery and set up, to post event closure all while keeping clients informed of overall progress. Experience managing project and product scope, including identifying deliverables and goals to help mitigate changes to a project. Experience providing direction to a team of employees to reach day to day goals. Experience or knowledge of maintaining a formalized system that documents processes, procedures, and responsibilities for achieving quality policies and objectives. Includes Quality Control, Quality Assurance, and Quality Systems. Proven success of working with teammates to reach goals and project standards. Able to handle projects as assigned while maintaining company standards.

Company Description

We have been providing full service trade show booths to exhibitors across USA for over 30 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof.

Company Description

We have been providing full service trade show booths to exhibitors across USA for over 30 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof.