Project Coordinator, OSP

Job Description

Job Description

Position Overview :

The Project Coordinator is responsible for ensuring the integrity of project information throughout the project lifecycle from proposal request through project closeout. The Project Coordinator captures, manages and disseminates information to and from members of the project team and the customer. A key element of the role is to ensure that the company’s project tracking system and document repositories are current, well organized, and reflective of the status of the projects in the portfolio. The Project Coordinator operates to support assigned projects within their assigned region. The Project Coordinator may be required to interface regularly with customer contacts to provide status updates under the direction of a program or project lead. Depending on the needs of the business, the Project Coordinator may be asked to support similar activities in multiple regions for more than one program lead.

About Our Company :

Extenet is the premier privately-held provider of digital infrastructure solutions connecting our customers, partners and communities. We maximize value through our strategic vision, nimble adaptation to changing technologies and creative, customized solutions.... all with a human touch. We believe a powerful digital infrastructure is the backbone of any business. We design, deploy, operate and support the most innovative indoor and outdoor wireless and fiber communications systems for elite brands nationwide including wireless carriers, corporate, sports, entertainment and hospitality venues, enterprises, government municipalities and more.

Responsibilities :

• Meeting Coordination : Organize and invite participants to the proposal kick off meeting : create calendar event, book rooms and conference bridges, confirm participant list with project manager, organize supporting documents in SharePoint and provide links to these for all participants prior to the meeting.
• Report Management and Distribution : Run weekly proposal reports, follow up on open items, update reports and distribute to weekly meeting participants.
• Regional Meeting Participation : Participate in regional team meetings, capture action items during the meeting and distribute the updates to the team after the meeting.
• Database Management : Update Site Tracker with notes received and milestone completions from proposal and implementation status meetings.
• Presentation Creation, Updates and Distribution : Assist in the development of customer status presentations. Manage ongoing updates for recurring presentations by capturing status updates from team members, organizing presentations and supporting documentation, preparing draft presentations for the program manager’s review. Distribute final versions to meeting participants prior to meeting.
• Document Management : Upload documents into customer databases (e.g., Siterra) and track these updates for customers.
• Training / Coaching and Document Collection : Ensure that required documents are uploaded to SharePoint as they are created by originators. Provide tactical training and coaching to user-groups to ensure reasonable self-sufficiency and assist where needed.
• Project Closeout and Transference : Gather closeout documents for projects that are in the Administrative Close stage. Create phase review checklist and work with key stakeholders to identify correct participants to contact for documentation. Follow up with contacts, gather material and organize in database (e.g., SharePoint) for handoff to next phase / department.
• Ad Hoc Duties : Undertake additional duties and tasks as needed to support the dynamic needs of the OSP team.

Qualifications :

Skills and Abilities :

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.

Equal Opportunity Employer :

Extenet is committed to building a diverse organization and is an Equal Opportunity Employer.

How to Apply :

If you are interested in applying for a position at Extenet, please visit extenet.com / careers. The first step is to carefully review the job posting and determine whether you meet the required qualifications and experience. If you believe you are a good fit for the position, the next step is to submit your application with corresponding application materials. Once you have submitted your application, someone from the Extenet Recruiting team will be in contact with you.