AP Cost Accountant

PURPOSE

To be responsible for maintaining the integrity of the various accounts payable and all other supply chain related subsidiary ledgers by applying knowledge of company policies and procedures to activities associated with the subsidiary ledgers and to establish and/ or maintain the organization’s accounting principles, practices, procedures and internal controls to ensure the generation of GAAP accrual based financial statements. In addition, be responsible for ensuring the integrity of the coding of costs flowing through payables and other supply chain ledgers to maintain proper allocation among all entities under the ARC/Covenant umbrella and Enterprise Accounting Reporting (“EAR”) for internal cost reporting. To be responsible for identifying and properly recording sales and use tax. Performs all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

 Accounting 

• Develops spreadsheets and/or other required work papers to support journal entries for the general or subsidiary ledgers.
• Organizes and coordinates the posting of entries to the general and subsidiary ledgers timely and in accordance with department policies.
• Reviews the general ledger trial balance monthly for accuracy and reasonableness.
• Reviews existing procedures for recording financial transactions to determine propriety and methods of reducing time and cost of the general ledger accounting operations.
• Reviews, examines, and approves journal entries posted to subsidiary and general ledgers for accuracy and compliance with established accounting policies and procedures.
• Ensures all necessary monthly, quarterly and year-end accruals have been recorded.
• Reviews financial statements to ensure accuracy.
• Coordinates the monthly closing of ERP modules.
• Ensures proper coding of invoices to support GAAP financials, various Enterprise Accounting Reporting (EAR) initiatives, and compliance with various management service agreements.
• Reconciles, reviews, and manages complex vendors for proper coding and processing.
• Provides special reports as required.
• Provides written monthly analysis of cost trends.
• Assists manager in reviewing and maintaining compliance with accounting policies and procedures around hold, inventory and purchase accruals, aging, department dashboard, etc. reporting.

Reconciling

• Reconciles the general ledger control accounts to the subsidiary ledger(s) balance timely and in compliance with the department’s accounting policies and procedures.
• Reconciles and documents the reconciliation of assigned financial accounts timely and in compliance with the department’s accounting policies and procedures.
• Ensures all identified adjusting entries are recorded accurately and timely in compliance with the department’s accounting policies and procedures.
• Performs independent research into errors in coding of expenses monthly and develops correcting entries as needed.
• Reconciles other accounts as assigned.

Taxes

• Researches Texas sales and use tax issues and document findings and conclusions in accordance with the department’s policy and utilization of the Statement of Position form.
• Prepare and ensure accurate and timely filing of Texas Sales & Use tax returns and any related payments.
• Perform and document findings in accordance with the Texas Sales and Use Tax internal audit plan to ensure appropriate sales and use tax is paid.
• Ensures application of sales tax permits have been completed for new or existing facilities that will be selling products.
• Prepares audit schedules in support of periodic sales tax audits by the Texas Comptroller.
• Prepares timely and accurately all federal return related tax schedules for the quarterly tax estimates and annual tax returns.
• Prepares all required Form 1099’s annually in accordance with posted timeline
• Ensures all 1099s are filed timely and accurately.       

Other

• Provides cross-functional support to the payables team
• Prepares audit schedules in support of the annual audit.
• Assists in vendor verification, setup, and maintenance.
• Liaison with supply chain department.
• Assists in identifying and resolving potential internal control issues.
• Writes accounting and computer operating procedures using established accounting principles, theories, concepts, and practices.
• Makes recommendations to his/her supervisor for the continuous refinement of payables and accounting procedures.
• Prepares and updates policy and procedure, maintenance, and training documentation.
• Provides guidance and assistance to the Accounts Payable technicians.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance, and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on CMSweb.

OTHER DUTIES AND RESPONSIBILITIES

• Gains an understanding of the allocation process as well as the data (coding) that drives the GAAP/ EAR allocations to ensure allocation results are accurate and in line with financial reporting goals of the Company.
• Gains an understanding of the flow of data throughout the organization. There are multiple entities, multiple data sources and multiple systems- each of these must be well understood in order to be successful in this position.
• Gains an understanding of the full supply chain cycle and related system impact.
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Bachelor’s degree in accounting, Finance or Business Administration, or the equivalent coursework in a related specialized field, and two years of related experience. In lieu of degree, 5 years of relevant experience. Experience with building complex spreadsheets using Excel and Access.

Experience working in a multi-specialty physician practice preferred.

Knowledge, Skills, and Abilities

• Knowledge of accounting principles and practices.
• Knowledge of Oracle payables and supply chain modules preferred.
• Advanced Access and Excel skills.
• Ability to handle multiple projects simultaneously
• Excellent customer service skills.
• Excellent interpersonal & problem solving skills.
• Ability to work in a team environment.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.
• Skill in analyzing and interpreting financial records.