Bookkeeper/Executive Assistant

Job Title: Bookkeeper/Executive Assistant
Reports To: Administrator
Location: Salem, OR (On-site, 40 hours per week)
Job Type: Full-time

About Eye Care Physicians & Surgeons (ECPS)

Eye Care Physicians & Surgeons (ECPS) is a leading and award-winning ophthalmology and optometry practice serving the Willamette Valley since 1949. Our team of ten specialty physicians provides a full spectrum of eye care services, from routine exams to advanced surgical procedures, ensuring the highest quality of care for our patients. We also operate Optic49, our boutique optical shop, within three of our four locations, offering stylish and functional eyewear solutions.

We are seeking a highly organized and detail-oriented Executive Assistant/Bookkeeper to support the Clinic Administrator and manage the financial transactions of the practice. This position is an integral part of our leadership team and requires strong administrative, accounting, and organizational skills.

Key Responsibilities

Executive Administrative Support

• Provide high-level administrative assistance to the Administrator, managing schedules, meetings, and correspondence.
• Serve as a liaison between the Administrator and internal/external stakeholders.
• Draft reports, presentations, and internal communications as needed.
• Assist with special projects, data analysis, and research to support operational decisions.
• Maintain confidential records, documentation, and sensitive business information with discretion.

Bookkeeping & Financial Management

• Oversee the daily financial transactions of the business, ensuring accuracy and compliance with accounting principles.
• Maintain and reconcile financial records, including general ledger, accounts payable, and accounts receivable.
• Process payroll, invoices, and expense reimbursements in a timely manner.
• Manage bank reconciliations and monitor financial accounts to ensure accuracy and efficiency.
• Assist in the preparation of financial statements, budgets, and financial reports.
• Work closely with external accountants and auditors for tax preparation and compliance.
• Utilize QuickBooks and Microsoft Excel to generate financial reports and manage accounting records.
• Ensure timely vendor payments and oversee financial transactions with third-party vendors.

Qualifications & Requirements

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred.
• Experience: 2-5 years of experience in bookkeeping, accounting, or financial management.
• Technical Skills: Proficiency in QuickBooks, Microsoft Excel, Word, and Outlook; experience with NextGen (or other EHR systems) is a plus.
• Knowledge: Solid understanding of bookkeeping principles, accounts payable/receivable, and financial reporting.
• Organizational Skills: Strong ability to prioritize tasks, meet deadlines, and maintain meticulous records.
• Communication: Excellent written and verbal communication skills with the ability to collaborate effectively across teams.
• Problem-Solving: Strong analytical skills to identify and resolve discrepancies in financial records.
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds as needed.

Benefits & Compensation

Eye Care Physicians & Surgeons offers a competitive salary and comprehensive benefits package, including:

• Health, Dental, and Vision Insurance
• Life Insurance
• 401(k) Plan with Employer Contributions
• Flexible Spending Account (FSA)
• Paid Time Off (PTO) & Holidays
• Employee Assistance Program (EAP) – Free Visits
• Employee Discounts
• Continuing Education Opportunities

Work Schedule & Location

• Schedule: Monday – Friday, 8-hour shifts
• Location: In-office position at our Salem, OR headquarters (Not Remote)

Application Process

If you are a motivated, detail-oriented professional with a passion for administrative support and financial management, we invite you to apply for this exciting opportunity.

To Apply: Please submit your resume and a cover letter outlining your qualifications.

For more information about Eye Care Physicians & Surgeons, visit:

• www.salemeyecare.com
• www.optic49.com

Eye Care Physicians & Surgeons is an Equal Opportunity Employer. We are committed to diversity, inclusion, and providing reasonable accommodations for applicants during the hiring process. If you need assistance, please visit www.salemeyecare.com/pages/contact-clinic-admin/.

Job Type: Full-time

Pay: $55,000.00 - $62,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000 - $62,000