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Travel & Expense Help Desk Specialist (Trilingual Portuguese)

F. Hoffmann-La Roche Gruppe
San Jose, CA Full Time
POSTED ON 1/19/2025
AVAILABLE BEFORE 4/18/2025

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

Travel & Expense Help Desk Specialist (Trilingual Portuguese)

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

Job description

The Opportunity

The Travel and Expense Support Specialist is part of the End-to-End Customer Experience Operations. This role maintains and supports the daily activities of the Travel and Expense and Company Card expenses associated with the Roche Global Credit card programs. This role is expected to offer a high level of customer service as it is the first point of contact for our internal customers. As a T&E Support Specialist, you are responsible for providing customer service support for our Roche affiliates in relation to the Travel & Expense Application (Concur).

Reports to :

  • Cluster Section Lead - Demand to pay

Key Responsibilities

  • Demonstrates an understanding of travel & expense best practices and oversees all related activities.
  • Processes and posts cash and credit card expense reports.
  • Communicates (phone calls / ServiceNow Incidents) with supported affiliate employees in a professional manner when corrections or clarification are required on expense report submissions or travel-related issues / questions.
  • Ensures SLA principles between RSS and affiliates are met.
  • Runs Ad Hoc reporting in Concur.
  • Creates / Manages tickets through the ticketing system : Service Now.
  • Manages Travel Policy Inquiries and settings within Concur Travel.
  • Communicates and collaborates proactively with various business partners.
  • Who you are

    Self-motivated and passionate about the job, understanding the importance of providing high-quality service. Open-minded, dedicated to making a difference, and open to constant development. Experience in a shared service environment, preferably in the customer service area. Experience with corporate credit card programs is an advantage. Fluency in English and Portuguese is required.

    Qualifications

  • Strong ability to prioritize and organize work effectively, adhering to tight and established deadlines.
  • Effective and professional verbal and written communication skills with a focus on customer service.
  • Accuracy and attention to detail with proficiency in data entry.
  • Displays initiative and demonstrates a strong work ethic.
  • Strong problem-solving skills - Able to proactively identify issues and provide solutions and recommendations.
  • Knowledge of related technology systems (ServiceNow, SAP, and Concur experience is desired).
  • Knowledge of Finance Shared Services and operational accounting processes.
  • Ability to perform work with limited direction and guidance.
  • Works well with others and follows through to execute all tasks to deliver on deadlines.
  • Language requirements : Fluent in English, Spanish, and Portuguese.
  • University or Associate (technical) degree or equivalent work experience.
  • Experience of

  • Customer service or in a shared services environment.
  • Experience with Concur is highly desirable.
  • SAP Concur platform knowledge.
  • Who we are

    At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity, and diversity.

    The Roche Services & Solutions as well as People Support Solutions organizations located in San Jose provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources), and beyond to our Roche colleagues across the Americas region. Today Roche employs around 800 employees in Costa Rica.

    Roche is an Equal Opportunity Employer.

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