What are the responsibilities and job description for the Executive Assistant position at F.J. Westcott Company?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. Our ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role is critical in ensuring smooth operations within the office and facilitating effective communication across departments.
Duties
- Serve as a personal assistant to executives, managing schedules, appointments, and travel arrangements.
- Office supply budgeting, ordering and organization.
- Support Customer Service team in providing additional customer care.
- Prep expense reporting for accounting.
- Prep office for events and guests.
- Provide clerical support including typing reports, memos, and other documents as needed.
- Proofread documents for accuracy and clarity before distribution.
- Manage front desk operations, greeting visitors and handling inquiries professionally.
- Assist with various administrative tasks as required to support the executive team.
Requirements
- Proven experience in professional settings / administrative roles.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel) and other relevant software.
- Able to make judgment calls within the guidelines set
- Ability to maintain confidentiality and discretely handle sensitive information.
- Strong attention to detail with excellent proofreading abilities.
- A proactive approach to problem-solving
- Ability to work independently or as part of a team.
If you are a motivated individual looking for an opportunity, we encourage you to apply to become part of a dedicated team that provides photography and video lighting products for creatives around the world!
Job Types: Full-time, Part-time
Pay: From $21.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- No nights
- No weekends
Work Location: In person
Salary : $21