Accounts Payable (AP) Specialist

Description

Join the Fresh Revolution with F&S Fresh Foods!

Headquartered in Vineland, NJ, F&S Fresh Foods is leading the way in fresh-cut fruit, vegetables, and meal solutions distribution. With the recent acquisition of five additional state-of-the-art facilities strategically located across the U.S., we now deliver to customers across the United States and Canada —every single day!

For over 40 years, we’ve been redefining production and safety processes, building strong partnerships, and creating endless possibilities for our diverse customers—from restaurants and supermarket prepared food operations to convenience store chains and beyond. At F&S, we are fueling families with nutrition, innovation, and convenience, turning meals into memorable moments. By combining cutting-edge technology, deep-rooted customer relationships, and operational excellence, we are shaping the future of fresh—from farm to family.

We’re not just about food; we’re about people. Recognized as a Great Place to Work for three consecutive years, our team of 2,100 full-time employees drives our culture forward by living our values every day.

If you’re ready to be part of a company that values innovation, excellence, and community impact, join us as we embrace our next exciting chapter of growth. Together, we’re planting the seeds of progress and nourishing a fresh, healthy future for everyone!

 Join Our Team as an Accounts Payable Specialist

The Accounts Payable Specialist ensures the timely and accurate processing of invoices, payments, and vendor account reconciliations in a dynamic Fresh Foods Manufacturing Plant. In this fast-paced environment, you will play a pivotal role in maintaining strong vendor relationships and contributing to the success of the organization’s financial operations.

If you're detail-oriented, thrive under pressure, and have a passion for precision, this role is your opportunity to make an impact through:

1. Mastering Invoice Processing:

• Scrutinize incoming invoices for accuracy and completeness, leaving no detail unchecked.

• Perform detailed three-way matches among Purchase Orders, Receiving Documents, and Invoices to ensure alignment.

• Adhere to strict authorization and approval protocols for seamless processing.

• Proactively investigate and resolve discrepancies, collaborating with cross-functional teams to ensure timely solutions.

• Contribute to month-end closing by preparing and managing invoice accruals with precision.

2. Vendor Account Management Excellence:

• Conduct monthly reconciliations of vendor statements, identifying and resolving any open balances.

• Build strong relationships with vendors to address payment and invoice discrepancies efficiently.

• Maintain impeccable transaction records to uphold compliance with company policies and streamline operations.

3. Streamlining Payment Processing:

• Prepare and execute payment batches for weekly check runs with utmost accuracy.

• Reconcile payment records with invoices and statements to ensure vendors are paid correctly and on time.

Keys to Success: 

• Attention to Detail: Carefully review and verify invoices and payment details to ensure accuracy and compliance.
• Time Management: Organize and prioritize tasks to consistently meet deadlines and maintain timely payment schedules.
• Adaptability: Thrives in a fast-paced, dynamic environment with changing priorities. 
• Communication Skills: Build strong relationships by effectively engaging with vendors and internal teams to address inquiries and resolve discrepancies.
• Problem-Solving: Anticipate challenges and take a proactive approach to identify and resolve invoice and payment-related issues.
• Team Collaboration: Partner with finance colleagues and cross-functional teams to achieve seamless workflows and shared objectives.

If you thrive on accuracy, efficiency, and teamwork, and enjoy tackling challenges with critical thinking, we want to hear from YOU!

Requirements

• High School Diploma or equivalent; additional education in accounting is a plus.
• 1-3 years of experience in accounts payable or general accounting. 
• Experience in a manufacturing environment is a plus.
• Knowledge of accounting principles and practices. Familiarity with financial document processing (invoices, POs)
• Proficient in the use of accounting software and Microsoft Excel.
• Strong organizational and analytical skills.  

F&S Culture: As we continue to grow and provide leading edge products to our customers, we understand hiring the right people and treating them well is critical to our success. Everything we do starts with our values. These are the beliefs that we share and that strengthen our team. Our values shape our thoughts and actions every day. At F&S its Always FRESH and Always FUN! 

Find the most positive path.

Respond swiftly, accurately, and nimbly.

Earn trust by sharing, helping, and keeping promises.

Serve up safety.

Have each other's backs.

F&S Offers: We are proud to provide a comprehensive benefits program focused on your total well-being.

• Competitive compensation package
• A robust health and welfare benefits package that includes Life, Health, Dental, Vision
• The opportunity to plan for the future with a strong 401(K) including company match!
• Time to recharge with Paid Time Off annually Paid Holidays
• Career Advancement opportunities and Tuition Assistance to help you achieve your goals and continue your career growth.

Salary : $41,080 - $57,260