Company Secretary (Corporate Paralegal)

With a legacy as a pioneer in the ALSP market, Factor leads the next evolution in legal services through AI-integrated contracting.

Factor is the market leader in Integrated Law™, combining the expertise of Traditional Law, the efficiency of New Law, and the close business integration of In-house legal to deliver complex legal work at scale.

Factor works alongside corporate legal departments to solve for the ever-increasing demands and complexity of transactional legal work. Our "do while transforming, transform while doing" approach combines specialist expertise, AI-powered solutions, and business process knowledge to deliver better performance, better business and legal outcomes, and a transformed contracting experience.

Our clients span Fortune 500 companies including global banks, major pharmaceutical companies and large technology firms.

We believe that the more diverse our team becomes — in backgrounds, skills, experiences, and perspectives — the higher our creative potential as a company. We are dedicated to growing a diverse, inclusive company where individuals of all backgrounds thrive.

We are comprised of more than 300 lawyers, legal specialists, technologists, and process consultants across Europe and North America – Join us!

We’re looking for a company secretary to work alongside a team of like-minded high-performing individuals, working on engagements for large Global clients.

THE ROLE: 

This is a permanent, full-time opportunity to join our Legal Entity Management team dedicated to providing support to our clients. As a member of our team, you’ll be responsible for providing company secretarial support with direct access to the client’s senior management. This is a very exciting and unique opportunity to build a career locally but operate globally. 

If you believe in being a team player, can collaborate and communicate well with technical and non-technical audiences while bringing a result-driven, focused, high energy, confident, curious, quirky, and most of all fun sense of self, then this is the place for you.

• Day-to-day management of global subsidiaries including the maintenance of corporate records, updating the firm’s system of record (Diligent Entities), regulatory and statutory compliance as well as ensuring adherence to the firm’s relevant policies and industry standards.
• Regularly monitor and evaluate statutory and regulatory changes with regard to scope, compliance, timing and potential impact on the firm’s level entities (SEC, finCEN, FINRA, FRB, Cayman CIMA, DE law).
• Provide direct oversight and management of Boards and Committees including liaising with directors (internal and external) and key stakeholders, management of meetings, provision and distribution of materials, director onboarding, self-assessments, counsel on corporate governance and regulatory matters, and drafting of all minutes.
• Prepare formation documents, meeting minutes, secretary/officer certificates and other relevant documentation.
• Work closely with and assist other members of the legal entity management department.

• College degree required
• ICSA Qualification or MSc Management & Corporate graduate
• At least 5 years of experience in a company secretarial or corporate paralegal function in investment management
• Demonstrated understanding of funds and the applicable laws and regulations governing them
• Excellent organizational skills
• Understanding of complex organizational structures, legal entity types and the relationships between
• Ability to interact with personnel from all levels of the organization
• Ability to multi-task and prioritize workload to meet deadlines in a fast-paced, dynamic environment.
• Highly motivated, detail oriented and able to work independently
• Experience working within the financial services sector
• Knowledge of US regulatory environment.
• Excellent attention to detail
• Regular client-facing experience
• Good commercial awareness, working directly with business managers
• Strong written and verbal communication and presentation skills
• Strong working knowledge of Microsoft Office, particularly Excel

The anticipated salary range for this role is $78,000 - $125,000.  The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire.  This anticipated range excludes the value of any potential incentive bonus and the value of any benefits offered. 

ADDITIONAL INFORMATION

As a member of an ISO Compliant center, the candidate will be required to follow the policies and procedures on Information Security Management System in place at the Center of Excellence and globally at Factor. As a member of the Factor team, the applicant will have access to various company and client assets and will be required to maintain the level of security as identified for each asset.

Factor is an Equal Opportunity Employer.

For more, visit: factor.law

Salary : $78,000 - $125,000