HR Specialist- Field Support

ADMINISTRATIVE

• Provides administrative support by entering, formatting, and printing information
• Answer main office line, assist as necessary and/or transfer calls as needed
• Provide clerical and administrative support to Management
• Sorts incoming mail and packages
• Coordinates executive travel plans and other arrangements as needed
• Scan and upload all packing slips into the Logical Doc System.
• Maintain office, janitorial and lunchroom supplies by checking inventory and ordering items

RECRUITING:

• Sorting resumes and screening applicants
• Schedules interviews for the hiring manager
• Coordinate communication with candidates
• Conduct initial orientation to newly hired employees and creates security badges

HR ADMINISTRATIVE:

• Maintains complete confidentiality regarding personnel files, employee data and all other confidential information
• Track and update hourly employee leaves of absence
• Schedules participants into training sessions
• Assist in training staff members and new hires
• Tracks participants and training records
• Assist with day to day operations of the HR functions and duties
• Maintaining employee files and the HR filing system
• Deal with employee requests regarding human resources issues, insurance enrollment, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, leaves, etc)
• Place orders for Steel Toe Shoes as employees need to order.
• Edit employee times into Ultipro time keeping system
• Sets up new employees in the biometric time-clock
• Assist with Workers Comp Claims and maintain Files
• Enter Workers Comp Claims into the MyWave Site
• Assist with Vehicle Accidents and maintain Files
• Submit and file Monthly Safety Meetings

REQUIREMENTS:

• PC literacy (MS Office and Google Drive in particular)
• Basic knowledge of California labor laws
• Excellent organizational skills
• Detail-oriented and organized
• Ability to multi-task
• Ability to work effectively across departmental teams
• 2 years’ exposure to the human resources functions

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)