What are the responsibilities and job description for the Administrative Assistant (II or III) position at Factory Mutual Insurance Company?
Overview
FM is a leading property insurer for the world's largest businesses, providing engineering-based risk management and property insurance solutions to over one-third of FORTUNE 1000-size companies. FM Affiliated specializes in property insurance for the middle market, distributing products and engineering solutions through a network of brokers. The company seeks an Administrative Assistant for its NY office to support the reporting manager.
Responsibilities
- Provide administrative support to the Regional Manager Affiliated and Department.
- Handle confidential administrative details with considerable judgment and initiative.
- Anticipate and prepare materials for correspondence, meetings, and calls.
- Compose and type correspondence and reports from various sources.
- Summarize incoming materials and highlight substantial information.
- Assist in business planning and related functions.
- Schedule appointments and arrange reservations.
- Analyze information requests and prepare special reports.
- Manage multiple spreadsheet data, including crafting pivot tables and formulas.
- Coordinate meetings and handle calendars.
- Balance multiple priorities and meet deadlines.
- Manage emails and assist in onboarding and offboarding employees.
- Prepare materials for meetings, presentations, and interviews.
- Collaborate with other department admins for meetings and events.
- Act as a liaison between the manager and direct reports.
- Handle ad hoc requests and project coordination.
- Assist and back-up other administrative assistants as needed.
Qualifications
- High School Diploma required; college preferred!
- 2 years of administrative experience supporting management or work groups.
- Intermediate to advanced knowledge of Outlook, Excel, MS Teams, OneDrive, Word, PowerPoint, and SharePoint!
- Highly organized with attention to detail and fast-paced.
- Creative self-starter with critical thinking skills.
- Proven ability to learn new business technology systems and applications.
- Excellent keyboard skills, including typing speed and accuracy.
- Highly refined telephone skills.
- Excellent written and verbal communication skills.
- Significant interpersonal skills.
- Ability to establish and maintain electronic filing systems.
- Ability to handle confidential information and material.
FM is an Equal Opportunity Employer committed to attracting, developing, and retaining a diverse workforce. Join us for a summer internship that will enhance your knowledge and skills and provide an immersive experience in the commercial property insurance and loss prevention engineering industry.
