What are the responsibilities and job description for the Administrative and Executive Assistant position at Fair & Co CPAs?

Job Description

Salary : $40,000-$50,000 (DOE)

Position Overview

We are seeking a highly organized and detail-oriented professional to join our team in this role. This position combines front desk administrative support with executive assistant responsibilities to the managing partner, ensuring the efficient operation of our office and executive leadership functions.

Firm Overview

Fair & Company CPAs PLLC is a dynamic and rapidly growing accounting firm specializing in comprehensive tax services for individuals and businesses. Based in Little Rock, AR, with offices in Conway and Heber Springs, our firm offers the opportunity to work with a diverse client base and gain valuable experience in a collaborative and supportive environment.

Responsibilities

Administrative Support

Answer and direct phone calls
Organize and schedule appointments
Scan incoming tax return documents and other documents as needed
Manage incoming documents from clients
Assist in maintaining project workflow utilizing our electronic tools
Assemble tax returns and reports for delivery to clients
Coordinate the filing of tax returns and mailing of documents to taxing authorities

Executive Assistant Support

Serve as the primary point of contact and gatekeeper for the managing partner's schedule, communications, and priorities

Organize and manage the managing partners calendar, including scheduling meetings, appointments, and travel arrangements

Organize and manage the managing partner's email, including monitoring and prioritizing emails to ensure timely responses and spotting urgent items for review

Assist in the preparation and organization of materials for meetings and leadership team discussions

Perform research and compile data as needed to support the managing partners initiatives

Handle confidential information with discretion

Skills

Strong organizational skills

Exceptional customer service abilities

Proficiency in Microsoft Office and other software applications

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Ability to work independently and proactively manage responsibilities

Benefits

We offer a competitive salary package commensurate with experience, along with a comprehensive benefits package, including :

Medical, dental, and vision insurance

Bonus compensation

401(k) plan with employer match

3 weeks of paid time off and holidays

Flexible work arrangements (offices close at noon on Fridays outside of the tax filing seasons)

Collaborative and supportive work culture

Salary : $40,000 - $50,000

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