What are the responsibilities and job description for the Racing Official Seasonal position at Fair Grounds Race Course?
Position Summary
The Racing Official position is responsible for performing multiple functions in the Racing Operation. The candidate must have experience in multiple positions pertaining to the Racing department operation including, but not limited to, Entry Clerk, Stakes Coordinator, Claims Clerk, Placing Judge, and Participation in the Entry Draw Process.
Essential Functions
Entry Clerk:
- Enter horses into races offered by the Racing Secretary for each live racing card by computer, in-person, via phone/text, etc.
- Verify accuracy of Entry information
- Determine eligibility and starting requirements
- Solicit entries from Trainers and Authorized Agents when required
Entry-Draw Process:
- Enter entry information into database using RTO-Incompass system
- Participate in the Entry Draw process
- Enter and compile entry information into Incompass system
- Generate, produce, and verify accuracy of daily information
- Distribute information necessary individuals, outlets, and departments
Placing Judge:
- Set up Photo Finish and Teletimer equipment prior to the running of each live race
- Enter information during live race and communicate to Tote Board and TV room
- Determine order of finish for all horses in race
- Examine photo finishes and process outcomes on the electronic tote board
- Communicate with Stewards, Mutuel Manager’s office, Bookkeeper, Equibase
- Post unofficial/official results accurately to Tote board
- Communicate results, inquiries, objections with Mutuel Department, Stewards, and Track Announcer
- Disseminate entire live racing card results to Bookkeeper and Media Outlets
Claims Clerk
- Verify accuracy of information on Claim Envelope and Claim Slip
- Verify current funds of Horseperson claiming a race horse
- Communicate with Stewards, Bookkeeper, Equibase, and Clerk of Scales
- Properly manage and store sensitive information and documents related to Claims
Stakes Coordinator
- Verify eligibility for horse(s) and connections, including proper registration requirements as outlined by the Louisiana State Racing Commission
- Communicate with Horse Owners and Trainers
- Target specific horses to ensure a quality racing product
- Ensure all fees related to the Stakes race have been paid on time
- Properly manage and document sensitive information related to Stakes race
- Enter data, generate reports, and disseminate accurate information to Stewards, Owners, Trainers, Agents, Equibase, media outlets, and other racing officials
Miscellaneous
- Perform other duties as assigned by the Racing Secretary
- Stay informed on all ongoing/upcoming promotions
- Possess knowledge of thoroughbred and thoroughbred racing
- Communicate with Horse Owners, Horse Trainers, Agents, Jockeys
Knowledge, Skills & Abilities
- Must be able to move about the area easily
- Must have excellent guest service
- Must have the ability to communicate effectively at all organizational levels
- Must be able to stand on your feet for long periods of time
- Remains positive at all times, even during high guest volume times
- Must be knowledgeable of the Racing Commission regulations
Education and Experience
- High School Diploma or GED equivalent
- Previous experience in the racing industry/field
- Computer experience required; experience working in a racing office preferred
- Maintains interpersonal working relationships among personnel and the public
- Excellent oral and written communication skills
- Performs other related duties assigned.
Required Certification/License
- Must be able to obtain an Louisiana Racing Commission license
Disclaimer: Currently the Fair Grounds is under the mandate of The CNO that requires employees to show proof of at least 1 COVID vaccination or a negative COVID test every 72 hours.
