What are the responsibilities and job description for the Courtroom Operations Manager (Legal Records Manager II) position at Fairfax County?
JOB
This position serves as the central manager for all the paraprofessional clerks (Courtroom Clerks) to the Fairfax Circuit Court's 15 Judges. As such, this position leads all Courtroom Operations and the Jury Service Department for the trial court of Fairfax. Courtroom Operations administrative duties include: consultation with the Chief Judge regarding docket allocation, caseload reporting, jury utilization analysis and the execution of docket management. Personnel management duties include: overseeing highly specialized trial clerks and jury clerks, championing process and system development, and ensuring that court staff has all paraprofessional training and resources that they need.
EXAMPLE OF DUTIES
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Circuit CourtDirects and coordinates the activities of a major division of Circuit Court, with oversight responsibility for several sections performing specialized functions;Formulates, monitors, and updates divisional policies and procedures;Performs long- and short-term planning and analysis;Serves as a resource to provide guidance on complex legal or court processes;Ensures staff knowledge and program conformance with requirements of the Commonwealth of Virginia, the Virginia Code, and other applicable laws and regulations; Liaises with the Virginia State and Fairfax County officials (VA Supreme Court, VA State Police, Commonwealth's Attorneys, County Attorneys), local jurisdictions' administrative offices, private law firms, the local Bar Associations, and the public;Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions. Supervises the processing of criminal warrants and various police reports;Performs long-range planning and analysis;Monitors compliance with and interprets Federal, State and County laws pertaining to the Freedom of Information, Privacy and Security Acts in releasing criminal history records/information;Functions as a liaison with the Cooperative Computer Center, the Circuit and GeneralDistrict Courts, the State Criminal Justice Services Commission and other lawenforcement agencies with respect to record keeping and information dissemination;Reviews, analyzes and recommends changes to the Code of Virginia;Ensures the quality of documents submitted and entered into the on-line computerized records system and ensures the efficiency of the system;
SUPPLEMENTAL INFORMATION
MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the functional area; plus two years of progressively responsible experience providing administrative support, technical support, customer service, or working in a court or legal environment. At least one year must include supervisory experience.NECESSARY REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.PREFERRED QUALIFICATIONS: Bachelor's degree in criminal justice, legal studies or related field.Paralegal certificate is preferred.Four or more years of Court and/or legal experience.Two or more years of supervisory experience.Knowledge of the Code of Virginia and regulations in relevant areas.Ability to evaluate court operations and ensure compliance with applicable Rules of Court, Virginia laws or local procedures.Ability to formulate, propose, and implement policies and procedures.Ability to observe trial court workflows, and compare them to software system functionality, in order to recommend modifications, configurations and/or customizations.Ability to prepare and present complex and comprehensive reports, both orally and in writing.Ability to exercise tact, discretion, initiative, creativity, and independent judgment.PHYSICAL REQUIREMENTS: Duties are generally sedentary. Must be able to input and retrieve data from a computer. Must be able to push a cart and lift files, boxes and equipment and weighing up to 30 pounds. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include practical exercise.The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY. #LI-AL1Requisition 25-00207
This position serves as the central manager for all the paraprofessional clerks (Courtroom Clerks) to the Fairfax Circuit Court's 15 Judges. As such, this position leads all Courtroom Operations and the Jury Service Department for the trial court of Fairfax. Courtroom Operations administrative duties include: consultation with the Chief Judge regarding docket allocation, caseload reporting, jury utilization analysis and the execution of docket management. Personnel management duties include: overseeing highly specialized trial clerks and jury clerks, championing process and system development, and ensuring that court staff has all paraprofessional training and resources that they need.
EXAMPLE OF DUTIES
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Circuit CourtDirects and coordinates the activities of a major division of Circuit Court, with oversight responsibility for several sections performing specialized functions;Formulates, monitors, and updates divisional policies and procedures;Performs long- and short-term planning and analysis;Serves as a resource to provide guidance on complex legal or court processes;Ensures staff knowledge and program conformance with requirements of the Commonwealth of Virginia, the Virginia Code, and other applicable laws and regulations; Liaises with the Virginia State and Fairfax County officials (VA Supreme Court, VA State Police, Commonwealth's Attorneys, County Attorneys), local jurisdictions' administrative offices, private law firms, the local Bar Associations, and the public;Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions. Supervises the processing of criminal warrants and various police reports;Performs long-range planning and analysis;Monitors compliance with and interprets Federal, State and County laws pertaining to the Freedom of Information, Privacy and Security Acts in releasing criminal history records/information;Functions as a liaison with the Cooperative Computer Center, the Circuit and GeneralDistrict Courts, the State Criminal Justice Services Commission and other lawenforcement agencies with respect to record keeping and information dissemination;Reviews, analyzes and recommends changes to the Code of Virginia;Ensures the quality of documents submitted and entered into the on-line computerized records system and ensures the efficiency of the system;
SUPPLEMENTAL INFORMATION
MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the functional area; plus two years of progressively responsible experience providing administrative support, technical support, customer service, or working in a court or legal environment. At least one year must include supervisory experience.NECESSARY REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.PREFERRED QUALIFICATIONS: Bachelor's degree in criminal justice, legal studies or related field.Paralegal certificate is preferred.Four or more years of Court and/or legal experience.Two or more years of supervisory experience.Knowledge of the Code of Virginia and regulations in relevant areas.Ability to evaluate court operations and ensure compliance with applicable Rules of Court, Virginia laws or local procedures.Ability to formulate, propose, and implement policies and procedures.Ability to observe trial court workflows, and compare them to software system functionality, in order to recommend modifications, configurations and/or customizations.Ability to prepare and present complex and comprehensive reports, both orally and in writing.Ability to exercise tact, discretion, initiative, creativity, and independent judgment.PHYSICAL REQUIREMENTS: Duties are generally sedentary. Must be able to input and retrieve data from a computer. Must be able to push a cart and lift files, boxes and equipment and weighing up to 30 pounds. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include practical exercise.The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY. #LI-AL1Requisition 25-00207
