What are the responsibilities and job description for the Payroll Supervisor (Human Resources Generalist I) position at Fairfax County?
We are seeking an enthusiastic, proactive, and driven Payroll Supervisor to become an integral part of our dynamic team within the Financial Resources Division. This is a vital role responsible for overseeing and managing payroll operations for a diverse group of employees, including law enforcement personnel and general county merit employees. You will be the go-to subject matter expert on county payroll policies, departmental payroll procedures ensuring compliance with labor laws and collective bargaining agreements while leading a high-performing team.
As the Payroll Supervisor, you will leverage your leadership skills, payroll expertise, and ability to collaborate with multiple stakeholders to ensure timely and accurate payroll processing. You will thrive in an environment where precision, attention to detail, and a positive, solutions-oriented approach to problem-solving are essential. This role requires interpreting and implementing payroll and human resources policies, ensuring compliance with regulations, and managing complex payroll structures associated with over 1,550 collective bargaining unit employees.
Key responsibilities include supervising a team of three Administrative Assistants (AA IVs), conducting payroll audits, processing personnel actions, and addressing payroll-related inquiries. Navigates the complexities of collective bargaining agreements (CBAs) to ensure accurate payroll processing. Additionally, maintaining positive labor relations by working closely with union representatives and human resources is essential. Your ability to build and nurture these relationships will be crucial to the success of our team.
This position requires a strong understanding of county payroll policies, labor laws, and regulations, along with exceptional communication skills to guide and resolve payroll issues for employees and supervisors. As the Payroll Supervisor, you will be the primary point of contact for any payroll-related queries or concerns, making your problem-solving abilities essential. Additionally, the Payroll Supervisor is responsible for overseeing military leave processes, managing payroll-related third-party billing, processing clothing allowances and stipends, leading team meetings, developing and presenting training materials, maintaining the payroll manual, and ensuring all payroll activities are completed accurately and on time.
PREFERRED QUALIFICATIONS:
NECESSARY SPECIAL REQUIREMENTS:
As the Payroll Supervisor, you will leverage your leadership skills, payroll expertise, and ability to collaborate with multiple stakeholders to ensure timely and accurate payroll processing. You will thrive in an environment where precision, attention to detail, and a positive, solutions-oriented approach to problem-solving are essential. This role requires interpreting and implementing payroll and human resources policies, ensuring compliance with regulations, and managing complex payroll structures associated with over 1,550 collective bargaining unit employees.
Key responsibilities include supervising a team of three Administrative Assistants (AA IVs), conducting payroll audits, processing personnel actions, and addressing payroll-related inquiries. Navigates the complexities of collective bargaining agreements (CBAs) to ensure accurate payroll processing. Additionally, maintaining positive labor relations by working closely with union representatives and human resources is essential. Your ability to build and nurture these relationships will be crucial to the success of our team.
This position requires a strong understanding of county payroll policies, labor laws, and regulations, along with exceptional communication skills to guide and resolve payroll issues for employees and supervisors. As the Payroll Supervisor, you will be the primary point of contact for any payroll-related queries or concerns, making your problem-solving abilities essential. Additionally, the Payroll Supervisor is responsible for overseeing military leave processes, managing payroll-related third-party billing, processing clothing allowances and stipends, leading team meetings, developing and presenting training materials, maintaining the payroll manual, and ensuring all payroll activities are completed accurately and on time.
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
- Researches and provides analysis of HR issues and initiatives;
- Assists with recruitment processes for department.
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
- Basic knowledge of principles of HR administration and management principles and practices;
- Basic knowledge of federal, state, and county laws, regulations and ordinances pertaining to human resources;
- Ability to use computer hardware and software;
- Ability to gather and analyze data;
- Ability to establish and maintain effective relationships with applicants, employees, and County officials;
- Ability to speak and write effectively.
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in human resource management, public administration, or a related field.
BRIDGE CLASS EMPLOYMENT STANDARDS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in human resource management, public administration, or a related field.
BRIDGE CLASS EMPLOYMENT STANDARDS:
Four years of increasingly complex technical administrative experience in the assigned
functional area, comparable to experience at the Administrative Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.
The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
PREFERRED QUALIFICATIONS:
- Excellent customer service.
- Experience with HCM.
- Basic knowledge of labor laws, regulations & Fairfax County payroll policies and procedures.
Ability to prioritize workload effectively and meet deadlines while handling a high volume of transactions. - Knowledge of the Fair Labor Standards Act (FLSA) and its implications for employee pay.
Exceptional communication abilities to effectively handle payroll inquiries and resolve complex issues. - In-depth understanding of payroll and HR policies, with the ability to interpret and apply collective bargaining agreements.
- Proficiency with Microsoft Office Outlook, PowerPoint, OneNote, Word, and Excel.
- Proven experience in reviewing and processing high volume of personnel actions (e.g., transfers, promotions, laterals, data changes) and pay/leave adjustment computations in compliance with payroll policies.
- Strong experience in performing audits and reviews of time and attendance reports ensuring accurate time coding.
- At least 2 years of payroll experience, preferably including supervisory roles and experience.
- Experience with working with Telestaff (UKG) is preferrable.
- Bachelor’s degree in Human Resources, Accounting, Finance, or a related field is preferred.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, and credit check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:
Employment contingent on completion of background investigation and employee is subject to random drug testing. Work requires the ability to operate keyboard-driven equipment and to sit for long periods. All duties may be performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
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Salary : $61,257 - $102,096
