What are the responsibilities and job description for the Hotel Front Desk Associates position at Fairfield Inn & Suites Smithfield?
Job Description: Hotel Front Desk Associate
Position Overview:
The Hotel Front Desk Associate is responsible for ensuring the smooth and efficient operation of the front desk, providing exceptional customer service to guests throughout their stay. This proactive and friendly individual is the first point of contact for guests, offering a warm welcome, assisting with check-ins and check-outs, and satisfying guest requests and inquiries.
Responsibilities:
1. Guest Service:
- Greet guests in a welcoming manner upon arrival, ensuring a positive first impression of the hotel.
- Assist guests with check-ins, check-outs, and payment processes, maintaining accuracy and efficiency.
- Provide information to guests regarding hotel facilities, services, and local attractions, ensuring guests have a delightful stay.
- Handle and resolve guest complaints and problems promptly, ensuring guest satisfaction.
- Offer quick and effective responses to all guest inquiries, providing accurate information and guidance.
2. Reservation and Front Desk Operations:
- Efficiently process reservations, cancellations, and modifications, applying appropriate rates and discounts while adhering to hotel policies.
- Maintain up-to-date knowledge of room availability, rates, packages, and promotions, encouraging upsells and cross-selling opportunities to maximize revenue.
- Coordinate with the housekeeping department regarding room status and availability, ensuring prompt and accurate communication.
- Assist in processing cash payments, credit card transactions, and relevant paperwork, maintaining proper record-keeping.
3. Administrative Support:
- Answer phone calls, take messages, and redirect calls as required, displaying a professional and helpful attitude.
- Perform accurate and organized filing of guest registration cards, ensuring efficient retrieval when necessary.
- Conduct end-of-day procedures, including reconciling cash register, preparing reports, and balancing the cash drawer.
- Maintain a clean and organized front desk area, ensuring it is presentable throughout the day.
4. Team Collaboration:
- Collaborate with other hotel departments, such as housekeeping and maintenance, to ensure seamless operations.
- Communicate guest feedback to relevant departments to continuously improve service quality.
- Attend team meetings and training sessions, keeping up-to-date with hotel policies, procedures, and promotions.
- Support and assist other team members as needed, fostering a positive and cooperative work environment.
Qualifications:
- High school diploma or equivalent; relevant certification or training in hospitality is a plus.
- Previous customer service experience, preferably in a hotel or hospitality environment.
- Excellent verbal and written communication skills in English, with additional languages advantageous.
- Strong interpersonal skills, demonstrating a professional and friendly demeanor.
- Exceptional problem-solving and conflict resolution abilities.
- Proficient computer skills, including knowledge of reservation software and Microsoft Office Suite.
- Ability to multitask and work under pressure while maintaining attention to detail.
- Flexibility to work in shifts, including weekends, evenings, and holidays.
Joining our team as a Hotel Front Desk Associate provides an excellent opportunity to showcase your exceptional customer service skills while contributing to a positive guest experience. In addition, we offer competitive compensation, training opportunities, a positive work environment, and potential for growth.