What are the responsibilities and job description for the Contracts Admin Assistant ID:442 position at Fairlead?
Essential Duties And Responsibilities
This position is performed in a traditional office environment, with local travel between facilities.
Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).
TO APPLY FOR THIS POSITION, GO HERE: https://fairleadint.com/employment-application/
- Set-up all customer projects for each division, internal bid & proposal (B&P) and research & development (R&D) projects in CostPoint business system.
- Kick off "New Project" emails to the programs team once CostPoint setup has been completed.
- Work with project managers to maintain & add all required workforces.
- Turn workforces on and off as requested by the programs team.
- Add all new hires to the necessary workforce.
- Remove terminated employees from all workforces.
- Create a flow down matrix for all required FAR/DFAR clauses per each contract.
- Matrix will be uploaded into CostPoint for purchasing.
- Assist in preparing, maintaining, and tracking tools for project and billing milestones.
- Assist in preparing, submitting, and tracking invoices for all contract deliverables.
- Follow up on all past due invoices & prepare weekly updates on statuses to upper management.
- Submit invoices to customer portals, as required.
- Generate all intercompany invoices monthly.
- Input and maintain annually, all customer required registration information, as needed.
- Assemble financial and strategic information upon request.
- Accomplish all tasks as appropriately assigned or requested.
- BS/BA degree preferred; High School diploma and related work experience may substitute.
- Proficiency in MS Office
- Ability to become proficient in an enterprise system (e.g., CostPoint)
- Ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments.
- Excellent team-oriented and team-building skills.
- Excellent oral and written communication skills.
This position is performed in a traditional office environment, with local travel between facilities.
Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).
TO APPLY FOR THIS POSITION, GO HERE: https://fairleadint.com/employment-application/
