Executive Assistant

M Health Fairview Northland Medical Center is looking for an experienced Executive Assistant to add to our clinical administration team in Princeton, MN.  This position will support our clinical teams at our M Health Fairview Northland Campus and M Health Fairview Lakes Campus in Wyoming, MN.

The executive assistant is responsible for administratively supporting senior leadership, helping to ensure a smooth flow of work within in their specific areas. The EA manages executive’s schedules, assigned tasks and deadlines efficiently and effectively. The Executive Assistant represents their assigned area for internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality and professionalism. The Executive Assistant communicates and interacts with management teams staff, and the public on behalf of Fairview.

This position is 80 hours per two weeks on the Day shift, for 8 hour shifts, no weekends and is eligible for benefits such as: PTO, dental/medical insurance, and more. Check out the benefit link here: https://www.fairview.org/benefits/noncontract

The starting base rate of pay for the Executive Assistant is $26.80. Candidates with experience may be brought in at a higher rate of pay.

• Manages calendar and schedules appointments to ensure appropriate preparation time. Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
• Prepares agendas, notices, minutes and resolutions for meetings
• Build and maintain positive relationships with internal and external customers with whom the executive interacts.  Evaluates and respond to internal/external requests for information as needed.   
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Performs complex and confidential functions including developing powerpoint presentation and written correspondence. Responds to routine external and internal correspondence and well versed in how to manage patient complaints. Types memos, purchase requisitions, payment requests and other department forms and documents.
• Assist other staff as needed to ensure no gaps in service to leadership team.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

• 3-5 Years  of administrative assistant experience preferred
• Healthcare administrative experience preferred
• Registered Notary preferred

Salary : $27