Purchasing Specialist

This position is responsible for following product sourcing requests at all steps of the procure-to-pay process. Additionally, coordinate accurate order and item information with inter-and inner-departmental contacts.

• Responsible for processing end-user initiated Purchase Orders for assigned commodities, including routine, capital and emergency
• Respond to manufacturer backorders by researching and identifying suitable product substitutions when system standard approved products are not available.
• Provide substitute product recommendations to Portfolio Managers when clinical effectiveness must be evaluated.
• Research, understand, and share payment terms and freight costs for substitute products and emergency/ad hoc orders.
• Follow established processes to ensure proper steps of the PO to Payment workflow is followed, which includes but is not limited to: expediting orders, research and reconcile receiving issues, pricing discrepancies, and resolve any product order concerns.
• Establish new, and maintain existing, customer accounts with vendors.
• Process PO confirmations for all PO’s processed through various dispatch methods.
• Communicate with end users the status of orders as necessary.
• Work closely with Contract Administration regarding contract availability, terms and pricing.
• Work closely with appropriate vendors, Site Supply Chain, Accounts Payable, and end users to resolve all discrepancies in a timely manner.

Understand and act on product conversions and strategic initiatives as directed

• Purchasing/Supply Chain knowledge and experience, preferably in a healthcare setting.
• Ability to work independently, problem-solve and make decisions.
• Must possess critical thinking, prioritization and organization skills.
• Must be able to attend to multiple tasks and time sensitive tasks simultaneously and react appropriately to all emergencies.
• Knowledge of process improvement techniques.
• Must have excellent verbal and written communication skills.
• Must demonstrate superior customer service skills
• Woek Effectively in a team environment

• Required

  Education
  • BA in Business OR – 5 years related experience in lieu of degree
  Experience
  • 3 years Purchasing/Supply Chain experience, preferably in healthcare
  License/Certification/Registration
  • None

  Preferred

  Education
  • BA in Business or related field
  Experience
  • 7 years Purchasing/Supply Chain experience, preferably in healthcare
  License/Certification/Registration
  • None