Executive Assistant

Famicos Foundation, a non-profit affordable housing developer located in the Glenville neighborhood of Cleveland, is seeking a qualified candidate for immediate employment as Assistant to the Executive Director.  This poised and professional Admin will: provide executive-level support and assistance, handle confidential information and communication, perform a wide range of administrative and executive support-related tasks involving the clerical, administrative, research, and management roles including:

• Prepare agendas and plan the coordination of catering for Board and the many other meetings at the organization
• Open, sort, and distribute incoming correspondence, including faxes and email.  
• Manage and maintain Director’s schedules.  
• Return phone calls to appropriate parties or take messages.  
• Prepare responses to correspondence containing routine inquiries.  
• Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Conduct research, compile data and prepare reports for presentation to committees, and boards of directors. 
• Make travel arrangements.
• Coordinate and direct office services, such as budget preparation, machine maintenance, and housekeeping. 
• Perform purchasing function for office staff. 
• Supervise Receptionist and Shuttle Driver.

Requirements:

At least 3 years’ experience working with a Board of Directors

5-7 years of experience as Administrative Assistant in a very fast-paced environment

Excellent judgment

Strong interpersonal skills

Ability to work with a diverse population

Strong verbal and written communication skills

Excellent MS Office skills, especially Excel

Ability to multi-task

Excellent phone voice

Must be able to work flexible hours on occasion

Benefits include medical insurance, matching 401k, Christmas break; vacation and sick time. Dental and vision insurance available.

Salary : $50 - $55