What are the responsibilities and job description for the Accounts Payable Processor position at Family Health Center?
JOB SUMMARY
The Accounts Payable (AP) Processor is responsible for accurately and efficiently processing invoices, reconciling accounts, researching and resolving past-due balances, and supporting vendors and internal stakeholders. This role ensures timely and accurate payment processing while maintaining compliance with company policies, federal and state regulations, and FQHC financial guidelines. The AP Processor also plays a key role in process improvement initiatives to enhance efficiency and automation within the AP function. Additionally, this position participates in special projects and collaborates with cross-functional teams such as Supply Chain.
ESSENTIAL JOB FUNCTIONS
- Upload, process, and verify invoices, refunds, vendor credits, and check requisitions in compliance with company procedures.
- Perform three-way matching of purchase orders (POs), invoices, and receiving documents to ensure accurate payment processing.
- Reconcile and resolve discrepancies on purchase orders, vendor statements, and invoices by working closely with vendors and internal departments to ensure accounts remain current.
- Generate check run files, review check registers for accuracy, and maintain up-to-date payment records in compliance with federal, state, and organizational policies.
- Respond to vendor inquiries and provide excellent customer service regarding payments and outstanding invoices.
- Request and maintain W-9 forms from vendors, ensuring proper setup in the system and compliance with IRS regulations, including year-end 1099 filings.
- Reconcile the AP subledger to the general ledger monthly and assist in month-end and year-end closing procedures, including accruals and reconciliations.
- Support external auditors by fulfilling documentation requests and providing necessary reports.
- Stay updated on company policies and procedures to ensure adherence to financial controls and compliance.
- Identify and participate in process improvement initiatives to enhance efficiency and automation within the AP and Supply Chain workflows.
- Document processes, update them as necessary, and communicate work progress and status updates to team members and management.
- Maintain regular attendance and complete role-specific competency requirements.
ADDITIONAL DUTIES
1. Other duties as assigned.
JOB QUALIFICATIONS EDUCATION
For positions requiring education beyond a high school diploma or equivalent, educational qualification must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation.
Minimum Required: High school diploma or equivalent.
Preferred/Optional: Associate or Bachelor degree in accounting or related field.
EXPERIENCE
Minimum Required: Two years of experience in an accounts payable position, office setting, or related experience to include book keeping/record keeping.
Demonstrated proficiency with the Microsoft Office Suite. Knowledge of rules and regulations regarding 1099 reporting.
Monday - Friday 8:00 AM - 4:30 PM
40 hours per week
