ACCOUNTING SPECIALIST

Family Promise of Spokane

Accounting Specialist

REPORTS TO: Finance Manager

STATUS: Non-Exempt | Full-Time

COMPENSATION: Competitive, commensurate with experience

BENEFITS:

Join Us in Ending the Cycle of Homelessness

At Family Promise of Spokane, we believe that every family deserves a home — and every team member deserves a mission they can stand behind. We are seeking a skilled and proactive Accounting Specialist who thrives on organization, accuracy, and collaborative problem-solving. This role plays a vital part in supporting financial operations and ensuring funding resources are maximized with integrity and purpose.

We live our core values every day:

• Intentional Innovation
• Compassionate Competition
• Radical Empathy
• Curious Accountability
• Collaborative Stewardship

If these values resonate with you — and you're energized by precision, process improvement, and people-first systems — we'd love to meet you.

Position Responsibilities

Accounts Payable

• Code and process vendor and internal payment requests, especially for rental assistance and client-related services.
• Ensure all payments meet documentation, approval, and compliance requirements.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate records and assist with internal financial reports and audits.
• Liaise with landlords, case managers, and other staff to ensure clarity and responsiveness in the payment process.

Accounts Receivable

• Prepare and submit reimbursement requests for grants, contracts, and other funding sources.
• Track outstanding receivables and follow up to ensure timely collection.
• Work with funders to resolve discrepancies in billed requests and revise submissions as necessary.
• Maintain accurate records of all incoming funds and support month-end reconciliation.

Grant Compliance & Financial Stewardship

• Ensure all expenditures and reimbursements align with grant purposes and allowable costs.
• Track funding allocations and prevent over/underspending on awarded resources.
• Follow federal, state, and local compliance standards.
• Support reporting for grants, audits, donors, and leadership.

Cross-Team Collaboration & Process Improvement

• Collaborate across departments, especially with case management and program leaders, to ensure timely, accurate financial workflows.
• Align expenses with funding source requirements and improve operational efficiency.
• Provide insights to support budgeting, forecasting, and financial decision-making.
• Engage in ongoing refinement of finance team tools and processes.

Qualifications & Skills

Required:

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field.
• 2 years of experience in accounts payable, receivable, or similar financial roles.
• Proficiency in QuickBooks and Google Suite (Sheets, Docs, Calendar).
• Comfortable working across multiple platforms and software systems.
• Exceptional attention to detail and ability to manage time-sensitive tasks.
• Clear and compassionate communicator (written and verbal).
• Flexible and adaptable with strong multitasking ability in a dynamic team setting.

Preferred:

• Experience with grant billing or nonprofit financial operations.
• Familiarity with landlord/vendor relations and rental assistance programs.
• Working knowledge of federal grant compliance requirements (e.g., COC, CHG, HUD).

PHYSICAL REQUIREMENTS - This position may require an employee to successfully perform the following functions of the job. Reasonable accommodation may be made.

• Frequently sit, stand, and talk.
• Active mobility for up to 45 min at a time
• Move, lift and/or carry up to 25 pounds in accordance with State of Washington Labor & Industry standards

• Located on site at the Family Promise Administrative Offices (primarily indoors in an office and/or shelter environment)
• May be chaotic, busy and loud at times
• Use of cleaning chemicals
• Although this position has limited client interaction, client population may include persons involved in gangs, with substance abuse concerns, and homelessness