ACCOUNTS PAYABLE SPECIALIST

Family Promise of Spokane

Accounts Payable Specialist

Last Updated: 4/16/2025

REPORTS TO: Finance Manager

STATUS: Non-Exempt | Part-Time (with potential for full-time)

COMPENSATION: Competitive, commensurate with experience

Join Us in Ending the Cycle of Homelessness

At Family Promise of Spokane, we believe every family deserves a home — and every team member deserves a mission they can stand behind. We're seeking a detail-oriented Accounts Payable Specialist who is passionate about financial stewardship and making a meaningful impact in our community. This is a part-time role with significant potential to grow into a full-time position as our Finance Team’s needs continue to expand.

We live our core values every day:

• Intentional Innovation
• Compassionate Competition
• Radical Empathy
• Curious Accountability
• Collaborative Stewardship

If these values resonate with you — and you're energized by precision, process improvement, and people-first systems — we'd love to meet you.

Position Responsibilities

Accounts Payable & Financial Operations

• Code and process vendor invoices and internal payment requests, especially for rental and client-related expenses.
• Ensure payments meet documentation, approval, and compliance requirements.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain financial records and assist with internal reports and audits.

Landlord & Case Manager Support

• Serve as the liaison between landlords, case managers, and finance staff.
• Provide timely updates and clarify payment timelines and processes.
• Ensure a smooth and responsive payment experience for stakeholders.

Grant Compliance & Reporting

• Track expenditures and allocate them to appropriate funding sources.
• Follow HUD and other funding compliance guidelines.
• Assist with reports for grants, donors, and leadership.

Team Collaboration & Process Improvement

• Identify and implement process improvements to streamline payment processes and workflows.

• Support budgeting and forecasting within the finance team.
• Engage in cross-departmental collaboration to align operations with impact.

Qualifications & Skills

Required:

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field.
• 2 years of experience in accounts payable or a similar financial/data role.
• Proficiency in QuickBooks and Google Suite (Sheets, Docs, Calendar).
• Familiarity with cross-platform data handling and software integrations.
• Strong analytical skills, attention to detail, and ability to meet deadlines.
• Clear and compassionate communicator, both written and verbal.
• Flexible and adaptable, with the ability to prioritize in a dynamic environment and shift gears across tasks and teams.

Preferred:

• Experience with nonprofit or fund-based accounting.
• Familiarity with housing programs, landlord relations, or client assistance services.
• Knowledge of federal grant compliance guidelines (COC, CHG/SDG, HUD, etc.).

PHYSICAL REQUIREMENTS - This position may require an employee to successfully perform the following functions of the job. Reasonable accommodation may be made.

• Frequently sit, stand, and talk.
• Active mobility for up to 45 min at a time
• Move, lift and/or carry up to 25 pounds in accordance with State of Washington Labor & Industry standards

• Located on site at the Family Promise Administrative Offices (primarily indoors in an office and/or shelter environment)
• May be chaotic, busy and loud at times
• Use of cleaning chemicals
• Although this position has limited client interaction, client population may include persons involved in gangs, with substance abuse concerns, and homelessness