What are the responsibilities and job description for the BILINGUAL SPANISH ADMINISTRATIVE ASSISTANT position at Family Service League Inc.?
Established in 1926, Family Service League is a social services agency who provides comprehensive services to individuals, children, and families to improve the quality of their lives at home, in the workplace, and in the community. With more than 60 social service and mental health programs in over 20 locations, Family Service League is committed to serving Long Island’s most vulnerable citizens.
SCHEDULE
Monday – Thursday, 5:00PM – 9:00PM
Saturday, 10:00AM – 1:30PM
SUMMARY
Family Service League is seeking a part-time Administrative Assistant for our Family Recovery Center (FRC) in Bay Shore. The Administrative Assistant will handle general administrative and clerical functions in the FRC Bay Shore office. Bilingual in Spanish strongly preferred.
RESPONSIBILITIES
- The Administrative Assistant will perform general clerical functions, including answering phones, scheduling, loading, and confirming appointments, scanning, filing and reporting to assist the multidisciplinary team with efficiently operating the office.
- Greet and interact with clients, visitors, and referral sources.
- Perform electronic data entry and record keeping.
- Assist supervisory staff with required statistical data collection and reporting.
- Assist with supply order.
- The Administrative Assistant will assist with the operation of technology, including phones, computers, copiers/scanners, and fax machines.
- Assist with monitoring expenses in petty cash and other relevant budgets.
- Assist with completion of insurance paperwork, including prior authorizations for treatment.
- The Administrative Assistant will help maintain a positive and productive work environment.
- Assist with coverage at other locations as needed.
- Maintain positive working relationships with others both internally and externally to achieve goals of the organization.
- Work cooperatively and effectively with others to set goals, resolve problems and make decisions.
- Work with the Office Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
- Computer proficiency, including Microsoft office, required.
- All other duties as assigned.
QUALIFICATIONS
High school diploma or equivalent required.
Two years of related experience in an office setting required.
Ability to multi-task, have excellent customer service skills and work as part of a team.
Strong verbal and written communication skills required.
Proficient computer skills, including Microsoft Office required.
Bilingual in Spanish strongly preferred.
Must be able to work a flexible schedule for office coverage.
PHYSICAL REQUIREMENTS
This position requires sitting for long periods of time.
