Office Manager

About the Team

Fanatics Collectibles is a new company working at the intersection of collectibles and technology. We are backed by some of the best investors, sports & entertainment properties and operators in the world. Fanatics Collectibles is integrating with Fanatics’ global digital sports platform – which includes 900 sports relationships and more than 81 million reachable fans – to reimagine the collectibles business for the 21st century.

Role Summary
Fanatics Collectibles is looking for a detail-oriented and proactive Office Manager to oversee daily office operations, ensuring a smooth, organized, and efficient environment at our South Florida office while serving as a key point of contact for multiple nationwide offices. This individual will play an essential role in managing office logistics, supporting staff, and organizing events, all while maintaining a professional and welcoming atmosphere for both internal and external teams.
Candidates with a passion for sports and entertainment will likely find themselves a strong cultural fit.

In this role, you will…

• Act as the key liaison for on-site employees to ensure that their office needs are met and provide regular updates to leadership about employee inquiries
• Work closely with the administrative team leads and HR to support organizational objectives
• Establish, implement, and enforce Fanatics office policies and procedures to ensure compliance with company standards and promote a positive work culture
• Coordinate with IT on office technical needs and new hire office setup
• Assist with new hire onboarding
• Oversee the staff lunch delivery 3x a week
• Plan, manage logistics, and execute employee events that foster a positive work culture by working closely with the HR department
• Greet and follow proper check-in procedures with guests (external vendors, employees, clients), while maintaining safety/security protocols
• Manage the availability and booking of conference rooms
• Keep conference rooms refreshed, organized, and stocked with necessary supplies
• Oversee all office supply ordering and ensure that the office environment is fully stocked and organized
• Maintain a clean, organized, and efficient work environment
• Track and document office spending, providing detailed budget reports for office supplies and related expenses
• Collaborate with security and property management to ensure all safety protocols are up to date
• Stay updated on any changes to office regulations and procedures and communicate them to the team effectively

The ideal candidate:

• 3 years of experience in an office management or administrative support role, preferably in a fast-paced corporate environment
• Excellent verbal and written communication skills, with the ability to interact professionally with a diverse group of internal and external stakeholders
• Strong attention to detail and ability to prioritize multiple tasks in a busy office setting
• Proficiency in Microsoft Office Suite (especially Outlook) and experience with office management software/systems
• Ability to collaborate with office support staff to ensure smooth operations
• Strong ability to address and resolve office-related issues in a calm and efficient manner
• Ability to adapt to changing needs and work in a dynamic environment

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers