Administrative Support Professional - L

Organizations:

Faribault Area Chamber of Commerce & Tourism: The Chamber is the leading voice for businesses in Faribault, dedicated to fostering economic growth and promoting a thriving community. We connect businesses with resources, advocate for their interests, and showcase the unique offerings of Faribault to residents and visitors alike.

Faribault Foundation: The Foundation is a donor-centric community foundation committed to improving the quality of life for residents of Faribault. We achieve this by providing grants to local organizations, supporting community initiatives, and managing charitable funds for the betterment of our community.

Position Summary:

This full-time (40 hours per week, Monday-Friday) position requires a highly organized and detail-oriented tech-savvy individual to provide essential administrative support to both the Faribault Area Chamber of Commerce & Tourism and the Faribault Foundation. This dynamic role encompasses a diverse range of responsibilities, including member/donor contact, financial administration, event assistance, and general office support.

Application Process Timeline:

Application Open Date: 02/07/25

Application Close Date: 03/07/25

Projected Start Date: 04/01/25

Key Responsibilities:

General Office Support:

• Answer phone calls, greet visitors, and provide general office assistance.
• Assist with making appointments and managing calendars
• Assist with correspondence in letters, emails and other formats.
• Manage incoming and outgoing mail and packages.
• Maintain office supplies and equipment.
• Assist with the preparation of meeting materials and presentations.
• Maintain a clean and organized office environment.

Financial Administration:

• Assist with financial record-keeping, including data entry, account reconciliation, and report preparation.
• Support the Foundation's grantmaking process, including application review, data entry, and reporting.
• Prepare and process financial transactions, including invoices, payments, and reimbursements

Member/Donor Relations:

• Develop professional relationships with Chamber members and Foundation donors.
• Identify and qualify potential new Chamber Members.
• Assist with member/donor recruitment and retention campaigns.
• Track and manage member/donor data in databases.

Event and Marketing Assistance:

• Under direction of lead staff, handle social media posts, website updates, media contacts and other marketing and promotional activities.
• Provide assistance to lead staff in the planning and execution of events, including networking events, workshops, and community celebrations.
• Assist in the coordinate event logistics, such as scheduling, venue arrangements, and materials preparation.

Other duties:

• Assuring a neat and clean environment for all visitors in the lobby, kitchenette, conference rooms and hallways.
• Due to ever changing strategies, changes or additions to the job description should be expected.

Qualifications:

• Bookkeeping knowledge (Preferably QuickBooks)
• Proven experience in administrative support, customer service, or a related field.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher).
• Excellent organizational, time-management, and communication skills (both written and verbal).
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and as part of a team.
• Positive attitude, strong work ethic, and a commitment to providing excellent customer service.
• Competent in learning new software platforms (Foundant, Wix, and Chambermaster, Canva)
• Competent with social media and website posting
• Experience with database management software (CRM) a plus.
• High school diploma or equivalent required; some college coursework in Business Administration, Communications, or a related field preferred.

Benefits:

• Competitive salary and benefits package (health insurance, paid time off).
• Opportunity to work in a dynamic and rewarding environment.
• Be part of a team that makes a positive impact on the community.

To Apply: Please submit a cover letter and resume to: Nort@faribaultmn.org

Salary: $22 - $25 / Hour

Equal Opportunity Employer:

The Faribault Area Chamber of Commerce & Tourism and the Faribault Foundation are equal opportunity employers and value diversity. We encourage all qualified candidates to apply, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Work Location: In person

Salary : $22 - $25