What are the responsibilities and job description for the Administrative Assistant position at Farm Bureau?
Job Summary
Provide administrative support to the Vice President of Sales & Marketing.
Responsibilities
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Read and analyze incoming emails, memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence as assigned by the Vice President.
- Answer phone calls and direct calls to appropriate parties or take messages.
- File and maintain records.
- Perform administrative support tasks, such as proofreading, drafting documents/messages, and transcribing handwritten information.
- Transmit information or documents to agents and customers, using a computer, mail, or facsimile machine.
- Provide information about establishment, such as the location of offices, and services provided.
- Keep a current record of staff members' whereabouts and availability.
- Manage Vice Presidents schedule and make travel arrangements as needed.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for a committee, board, and other meetings.
- Assist in scheduling space or equipment for special programs and prepare lists of participants.
- Prepare reports and create presentations as needed.
- Meet deadlines for tasks and assignments.
- Handle small to medium projects as assigned.
- Support the Vice President in meeting multiple deadlines as needed.
- Miscellaneous tasks as directed.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)
Experience: 1 to 2 years’ experience in an administrative role preferred.
Computer Skills: Proficient in Microsoft Office Suite.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $50,000 - $60,000
