Office Administrator

Job Overview

Family owned and operated, fast paced, growing agriculture business seeking a self-motivated, organized, reliable, and professional office administrator.

This is a very diverse position - farming experience and interest a plus! Candidates must be comfortable in sales and be able to strengthen our sales/marketing strategies and carry out our vision plan.

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing front desk activities, and delivering exceptional customer service. This position requires strong communication skills, proficiency in computer systems, and the ability to manage multiple tasks efficiently.

Duties

• Manage daily office operations, including clerical tasks and data entry.
• Serve as the first point of contact for clients and visitors at the front desk, providing excellent customer support.
• Answer phone calls and manage phone systems effectively to ensure clear communication.
• Maintain organized filing systems and ensure all documents are accurately recorded and stored.
• Perform advanced administrative and technical support work for staff, including monitoring & upkeep of calendars, determining relative priorities, and maintaining organized and precise records
• Manage and maintain calendar of events for meetings, special events, deliveries, and travel plans for owner and staff
• Prepare reports and presentations as needed, utilizing computer literacy skills.
• AR/AP Management (QuickBooks experience a must)
• Analyzing existing operations, staff, financial documents, and recommending improvements
• Coordinate office supplies inventory and place orders when necessary.
• Support various administrative functions to enhance overall office productivity.
• Handling the marketing and sale of products produced by the farm
• Ensuring all staff adheres to health and safety regulations
• Be able to organize, prioritize, and multitask while having the ability to learn and grow in a fast growing agriculture business and adapt to change
• Need to have excellent communication skills in building relationships with new clients, vendors and employees.
• Assist in recruitment and orientation of new staff members
• Respond to incoming telephone & written inquiries via emails, social media platforms and other sites
• Create and update records and databases with personnel, financial and other data
• Maintain feeood safety procedures and records
• Be open to new opportunities for training in various agritourism venues
• Build professional networks and keeping abreast of developments in agricultural science
• Market, expand, and improve agritourism plans
• Assist in budget preparation, monitor monthly expenditures, complete weekly payroll for salary and contract employees
• Create actionable plans to both grow and maintain followers through social media platforms (Facebook, YouTube, Instagram, website management, etc)
• Strong computer skills using Google Suite, Microsoft Office, and QuickBooks
• Participate in public relations for events (some weekends required)

Requirements

• Ability to work independently in a setting requiring self-motivation and cooperative decision making
• Proven experience in an administrative role or similar position is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite or equivalent software.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Familiarity with clerical duties such as data entry and document management.
• Exceptional customer support skills with a friendly demeanor at the front desk.
• Ability to operate phone systems efficiently and handle multiple lines if necessary.
• Strong attention to detail and organizational skills to maintain an orderly office environment.
• Effective communication skills, both verbal and written, to interact professionally with clients and team members.

If you are a proactive individual who thrives in a dynamic office environment, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Full-time

Pay: $15.00 - $18.92 per hour

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Mills River, NC 28759 (Required)

Ability to Relocate:

• Mills River, NC 28759: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $19