What are the responsibilities and job description for the Executive Assistant position at Farmacy Beauty?
REPORTS TO: Chief Executive Officer
LOCATION: Farmacy/P&G Specialty Beauty Office in Flatiron/Chelsea, 130 Fifth Ave (18th & 5th)
WORK SCHEDULE: Hybrid, in-person 3day/week (usually Tue-Wed-Thu), with availability to flex additional days based on business needs
CLASSIFICATION: full-time, exempt
ESTIMATED SALARY RANGE: $85k - $95k (Manager range)
ABOUT US
Farmacy Beauty is a rapidly growing clean skincare company based in NYC and Mahwah, NJ. Our mission is to cultivate conscious beauty: good for your skin, better for the planet. Our formulas are rooted in quality, farm-sourced ingredients, and powered by potent actives for clinical results.
farmacybeauty.com | @farmacybeauty
ABOUT THE ROLE
We’re seeking an experienced Executive Assistant to support our growing brand by simplifying and optimizing the lives of our CEO VP Leadership Team. The right candidate will effectively and proactively manage calendars, arrange travel, prepare documents and presentations, remove roadblocks, and juggle multiple priorities at once. We’re seeking candidates who creatively troubleshoot problems, have exceptional attention to detail, and stay one step ahead. A high level of integrity and discretion is essential. This role partners with internal groups like the Office Coordinator, the VP LT, HR, and the full employee population, as well as external partners like travel partners, retailer executives, our sister brands, our parent company, and other various vendors. This role reports directly to the CEO, and has one direct report (Office Coordinator).
KEY RESPONSIBILITIES
EXPERIENCE, SKILLS, REQUIREMENTS
- 5 years of professional administrative experience.
- Exceptional organizational skills.
- Experience managing expenses, travel, and calendaring is critical.
- Experience managing budgets, meeting agendas, and slide decks is a plus.
- Skilled in fostering and maintaining trusting relationships with diverse employee groups and external stakeholders.
- High self-awareness and emotional intelligence; a keen ability to read the room and identify needs with little to no direction.
- A record of managing highly confidential information and operating with good judgment.
- Authorized to work in the United States without the need for current or future sponsorship from employer. Immigration sponsorship is not available for this role.
BENEFITS
- 10 days PTO 5 sick/personal days per year
- 16 annual Company holidays
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance ($25,000 policy, free to employees)
- Commuter benefits (Transit Parking FSA)
- Health care FSA
- Dependent care FSA
- 401(k) retirement savings plan, with up to 4.0% company match with no vesting period (after 6 month eligibility waiting period)
- 16-weeks 100% paid parental leave for birth mothers and adoptive parents, 8-weeks 100% paid parental leave for all other parents
- $40/month phone stipend
- Adoption & Surrogacy Support, $10,000/event reimbursement with $40,000 lifetime cap
- Quarterly Gratis Product Stipend
- Monthly Exercise/Gym Reimbursement
Salary : $85,000 - $95,000
