What are the responsibilities and job description for the HRIS and Payroll Manager position at Farmers and Merchants Bank of Long Beach?
Job Summary
The HRIS & Payroll Manager will plan and direct Farmers & Merchants ongoing HRIS administration, Payroll and Benefits Functions to support short and long range Human Resources goals. Responsibilities will include evaluating, analyzing and maintaining the company’s Human Resources Information Systems. This role will also be responsible for the Bi-weekly payroll functions and processing for 760 employees. The role requires an individual who can manage highly technical, specialized and complex projects, can partner with other departments on the implementation and enhancements oversee the design of system test plans and test scenarios and review systems testing to ensure integrity of very sensitive data.
Essential Duties
- Serves as a subject matter expert for HR data management including general data flow, administration, configuration, maintenance, data integrity, security, reporting, project management and customer support.
- Acts as technical advisor to the Human Resources Team. Provides support for HRIS including, but not limited to, researching and resolving HRIS problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
- Monitors, analyzes, and evaluates system utilization to ensure appropriate and efficient use of applications; audits system entries and takes remedial action as deemed appropriate.
- Responsible for the security administration for all Payroll and HR applications.
- Participates in the development of overall strategy related to HR data and systems for the entire employee life cycle. Identifies system enhancements that will improve business processes and support future business needs.
- Serves as the project lead for the Human Resources Dept., for all HRIS system projects and initiatives. Manages all current and future system functionality, upgrades and systems integration in partnership with the PMO, inclusive of change management. Proactively identifies, recommends and plans system changes to ensure alignment with business needs.
- Ensures management is fully informed of risks, issues, challenges and is provided solutions; advises management on organizational policy matters related to HRIS.
- Leads the Payroll Department to ensure data accuracy of HR records prior to each bi-weekly payroll process.
- Manages/coordinates payroll and benefits operations including payroll processing, auditing, reconciliation, reporting, benefits open enrollment and management, management of workers’ compensation claims and renewals, creating policies/procedures and maintaining compliance.
- Supports internal and external audits related to payroll.
- Interprets new legislation impacting payroll.
- Maintains payroll staff by recruiting, selecting, coaching, and training employees.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- To assist management in analyzing result based on Department goals and service level agreements
- To consistently demonstrate high standards of professional conduct
- To ensure compliance with federal, state and internal regulations
- To ensure compliance with Bank Operations guidelines and procedures
Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements. Acts as the control point for the office to ensure that all CIP, BSA, OFAC requirements, procedures and time frames are met.
Basic Knowledge, Skills and Abilities
- Clear understanding of the English Language (Spoken & Written)
- Strong leadership and supervisory skills
- Excellent customer service skills
- Excellent communication skills
- Excellent organizational skills
- Ability to multitask and prioritize
- Possess strong analytical, decision-making, and retention skills
- Advanced knowledge of Microsoft Office Products
- Strong knowledge of general accounting principles, systems interface and automated software
- Excellent interpersonal skills and team interaction
- Ability to actively listen & learn
- Ability to respectfully communicate with Management and Peers
Physical Requirements & Work Environment
- Requires repetitive movement
- Requires sitting for prolong periods of time
- Requires lifting up 15 lbs.
- Requires using hands to handle, control or feel object
- Office setting w/controlled temperature
Education and Experience
- Bachelor’s degree in Computer Science, Human Resources or related field or equivalent combination of education and relevant work experience.
- Minimum eight (8) years of managing and implementing HRIS solutions and administration.
- Minimum of four (4) years of database/project management experience.
- One to two years of banking operations experience preferred.
- Ability to evaluate emerging technologies and identify their potential impact within the existing environment.
As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.
This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management.
Farmers and Merchants Bank of Long Beach reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
