What are the responsibilities and job description for the Administrative Specialist position at Farmers Cooperative Society?
Overall Job Function:
The Administrative Support Specialist will assist in managing the business demands of FCS, all while striving to meet the demands of the employees and customers in a professional and timely manner. This individual will assist with the FCS administrative processes and functions to maintain an effective office environment as well as support various teams within the organization with duties to include but are not limited to various accounting projects and tasks and keeping financial records updated. This individual will support all divisions within the company.
Essential Job Functions:
Assists in consolidating and analyzing financial data, such as budgets, while considering the company’s goals.
Assists with the processing and payment of invoices, purchase orders, receiving practices and expense reports.
Maintains accurate records for all – electronic and paper.
Assists in special projects when needed.
Establish and complete daily, weekly, and monthly office procedures.
Working knowledge of FCS computer systems and Microsoft office.
Record keeping of sales, purchases, and accounts receivables.
Able to communicate effectively with customers and staff to manage and assist with questions.
Completes office bookkeeping responsibilities, feed orders and/or grain settlements in a timely and accurate manner.
Takes calls from customers and directs calls as needed to field employee, manager, feed mill, grain, etc.
Assists customers with various needs, such as counter sales, questions, complaints, and solutions.
Assist in counting, measuring, and documenting of inventory items, identify and document discrepancies.
Prepares needed documents, supports drivers – reports problems to location manager.
Operates scale and completes all related paperwork for scale traffic / grain recording.
Assists in other areas of location if needed or asked – other duties as assigned.
Secondary Responsibilities:
Proactive approach to all situations.
Strong people skills.
Knowledgeable with company software and software support.
Ability to manage stressful situations professionally.
Competencies:
Must have a customer-first mindset.
Supports a consistent professional image of the company.
Observes safety policy and procedure as an absolute.
Work ethic of the highest integrity.
Commitment to dependability and willingness to work to meet goals and deadlines.
Effectively solve problems.
Qualifications:
High school diploma or GED.
Prefer 2 years’ experience in the business/accounting field.
Work Requirements:
This position is based in a fast-paced office setting. Equipment utilized will be a computer, phone, fax, copy machine and other standard office equipment. Typical office hours are Monday to Friday daytime hours; weekend / holiday and evening hours as deemed by customer demand. Position will occasionally be exposed to elements, loud noise, and agricultural equipment and may require travel between FCS locations.
While performing job functions the employee will be required to talk and hear most of the time. The employee will spend frequent intervals moving and sitting, while also needing to reach, bend, twist, crawl, crouch, stoop or kneel. The employee will need to be able to lift up to 25 pounds occasionally and 15 pounds frequently. The physicality of this job is low.
- FCS job descriptions are a representation of a job requirements knowledge, skills, and abilities. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
Benefits
401k Company matches 50% up to 10%
PTO accrual after 30 days of employment, 13 days accrual the first year
Paid Holidays
Company bonus incentive
Excellent health insurance plans
Dental & Vision available
Short & Long-Term Disability provided at no cost to you
Life Insurance
Identity Theft Insurance
Accident Insurance
Clothing Allowance
10% Discount on purchases at the How-To Building Center
Shift Differential
