Human Resources Assistant

POSITION SUMMARY

The HR Assistant plays a crucial role in supporting the Human Resources department with various administrative tasks, helping to ensure the smooth and efficient operation of HR processes. This position involves maintaining HR records, assisting with recruitment efforts, coordinating training programs, and providing general support to entire HR department.

PRIMARY ACCOUNTABILITIES AND RESPONSIBILITIES:

ACCOUNTABILITY 1: Recruitment, Selection and Onboarding

Manages the entire life-cycle of recruiting including posting positions, sourcing candidates, coordinating the interview process, participating as a key member of the interview team, managing required pre-employment process, making offers, and facilitating the orientation process for new hires, ensuring a positive introduction to the Bank.

ACCOUNTABILITY 2: Learning and Development

Reviews, tracks, and documents compliance and non-compliance training. Responsible for maintaining up-to-date employee training records, creating training assignments in the learning management system (LMS), Ensure employees maintain and record proper licensure and certifications. May assist in creating and facilitating professional development for employees. May research and evaluate external training offerings and opportunities.

ACCOUNTABILITY 3: Employee Records and Documentation

Maintains employment files. Enters employment information into HRIS ensuring employment data is current. Maintains individual employment files and ensures record retention compliance. May scan files for recordkeeping purposes.

ACCOUNTABILITY 4: Employee Services

Assist the HR department with employee services such as employee meetings for programs and services such as 401k, EAP, and Benefits. May assist with employee surveys for Top Workplace, Onboarding, and off boarding.

ACCOUNTABILITY 5: Summer Intern Program

Leads the summer employee and internship programs. Works with managers to identify need and lead the process in filling positions. Collects feedback from employees and enhances the program to ensure a positive work experience.

ACCOUNTABILITY 6: Payroll & Benefits Administration

Assists with benefit administration in distributing material, and updating information in HRIS and with insurance carriers as requested. Serves as the backup person for payroll and will be required to process payroll several times throughout the year. Is the subject matter expert for all aspects of the time clock system this includes validating hours, identifying discrepancies, tracking attendance, PTO and running reports.

ACCOUNTABILITY 7: Human Resources Documents and Web Portal

Responsible for developing and maintaining Human Resources documents of information through the Bank's intranet. Assist HR with formulating policies, procedures, and changes, as well as communicating all updates to employees.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Impeccable organizational skills and with a keen attention to detail.
• Proven time management skills, demonstrating the ability to consistently meet deadlines.
• Strong analytical and problem-solving capabilities
• Adept at prioritizing tasks and effectively delegating them when necessary.
• Demonstrated integrity, professionalism, and commitment to confidentiality.
• Skilled at handling internal customers and prospective employees with diplomacy and professionalism.
• Natural aptitude for math, adept at comparing information and data, and the ability to recognize inaccuracies with a solid understanding of accounting principles.
• Ensures timely, polite, and exceptional service to both internal and external customers consistently.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

• Two-year Associate degree in business or Human Resources related area preferred
• 1 to 3 years of human resources/ business knowledge preferred
• Experience with HRIS systems. UKG experience preferred
• Experience with timekeeping systems. TimeStar experience preferred
• Subject matter expert with applicant track systems. Applicant list preferred
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.

This position description describes the general nature and level of work performed by the individual assigned to this position and should not be interpreted as all inclusive. It does not state or imply that these are the only duties and responsibilities assigned to the position. The employee may be required to perform other job-related duties. All requirements are subject to change and to possible modification to reasonably accommodate individuals with a disability.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.