What are the responsibilities and job description for the IT Project Coordinator position at Fast Switch?

28th January, 2025

IT Project Coordinator #1015298

Job Description : Duties :

General Summary :

The Project Coordinator duties will be to support the Project Management Office (PMO) and assist project managers in the coordination of processes, administration, reporting, and project execution.
The Project Coordinator will also be responsible for managing smaller projects, as assigned.

Principle Duties And Responsibilities :

Assist the Project Manager and PMO Leadership to ensure project documents are correctly organized and attributed.

Assist with scheduling deadlines and maintaining project deliverables schedules for multiple projects.

Assist with subcontractor / vendor process.

Attend project meetings as needed.

Coordinate and track internal initiatives for PMO.

Track project deliverables as they move through the approval process.

Coordinate small to medium size projects to ensure delivery on time, on budget, and to agreed quality standards.

Coordinate application teams and ensure timely execution of the various tasks.

Coordinate PMO / Project meetings including logistics, conference bridges and distribution lists.

Document meeting minutes and follow-up on action items.

Assist PMO with the following responsibilities, when needed :

Time entry training, reporting, and tracking.

Assist Project Managers to ensure time tracking for resources.

Process re-engineering (workflows, documentation, training & communication).

Provide Portfolio Management support.

Assist with Portfolio auditing.

Ensure project baseline has been taken for assigned projects.

Skills :

Must practice the customer skills as provided through on-going training and in-services.

Must possess the following personal qualities :

Be self-directed

Be flexible and committed to the team concept

Demonstrate teamwork, initiative, and willingness to learn

Be open to new learning experiences

Accepts and respects diversity without judgment

Demonstrates customer service values

Education / Experience Required :

Associate Degree or higher level of education required, preferably in Project Management or related field.

Two (2) years of work experience managing projects, SharePoint and MS Server software preferred.

Proficient in MS Office Suite (Excel, Word, PowerPoint, Visio).

General accounting principles preferred including understanding Capital and Expense.

Motivation - Self-motivated, able to complete tasks / assignments under minimal supervision.

Strong Organization Skills :

Ability to organize and prioritize work to meet the weekly schedule of activities with excellent attention to detail.

Ability to track, prioritize and handle multiple activities with a high degree of interruption.

Collaborative :

Establishes good working relationships with Project Managers and colleagues.

Share knowledge.

Is approachable to help.

Certifications / Licensures Required :

PMI certification preferred.

Must meet or exceed core customer service responsibilities, standards and behaviors

as outlined in the Customer Service Policy and summarized below :

Communication

Ownership

Understanding

Motivation

Sensitivity

Excellence

Teamwork

Respect

Additional Info :

At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.

We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !

FastTek Global is financially strong, privately held company that is 100% consultant and client focused .

We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.

Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include :

Medical and Dental (FastTek pays majority of the medical program)

Vision

Personal Time Off (PTO) Program

Long Term Disability (100% paid)

Life Insurance (100% paid)

401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

Plus, we have a lucrative employee referral program and an employee recognition culture.

FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019 , 2020, 2021, 2022, and 2023!

To view all of our open positions go to :

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