What are the responsibilities and job description for the Office Administrator position at Fayetteville Area Operation Inasmuch?
About us
Fayetteville Area Operation Inasmuch is a Christian, 501(c)(3) nonprofit organization. Since 2007, we have served homeless and struggling people a hot, nourishing, home-cooked breakfast each weekday morning. After Breakfast, we provide a wide variety of human, health, and educational services tailored to the needs of the homeless community.
In addition, we also run the Living Hope Program in our 30-bed men’s facility. We hope to help lead men back to the path God called them to walk. Thus far, dozens of men have gotten jobs, made professions of faith, and moved out into their own homes.
Lastly, men who complete the Living Hope Program can move onto Frink Street. The goal of the program is to help men transition back to independent living and get off of govt. assistance if possible.
Role of Office Administrator
We seek a reliable and organized part-time Office Administrator to help streamline our bookkeeping processes and support our mission. The ideal candidate will have a blend of administrative, accounting, and grant writing experience, with an ability to handle various tasks ranging from accounts receivable duties to grant research and writing.
Key Responsibilities:
Bookkeeping:
- Scan and deposit checks into the organization’s bank account, ensuring accuracy and timeliness.
- Mail thank-you letters and receipts to donors and supporters.
- Maintain accurate records of donations and financial transactions.
- Assist with tracking donations and financial data for reporting purposes.
- Maintain and update donor contact information as needed.
- Help organize and manage the office’s physical and digital filing systems.
- Be a liaison with the accounting firm.
- Monitoring and coordinating accounts payable
- Prepare and email/mail tax receipts plus year-end statements
Administrative Tasks:
- Organize and Assist with paperwork from partner agencies
- Purchase office supplies and equipment and maintain proper stock levels
- Update & Maintain Master Partner Google Sheet
- Oversee and manage the organization’s Google calendar, schedule meetings, events, and assist with community luncheons.
- Ensure all events are properly planned and communicated with staff in advance.
Grant Writing & Reporting: (Optional 10-hour Add-On)
- Research and identify grant opportunities that align with the organization's mission and objectives.
- Write, edit, and submit grant proposals following funder guidelines.
- Assist with tracking grant deadlines and ensure timely submission of reports and follow-ups.
- Coordinate with the Executive Director and team to gather required data and information for grant proposals and reports.
Required Qualifications:
- Batchleor's Degree or equivalent is required; a degree in business, nonprofit management, or a related field is a plus.
- Proven experience in office management, administration, or bookkeeping.- Experience with basic accounting, accounts receivable, and financial record-keeping.
- Proficiency in Google Workspace, Microsoft Office Suite (Excel, Word, etc.), and familiarity with nonprofit database systems (e.g., DonorDock, Zeffy, or similar).
- Strong organizational skills and attention to detail.
- Excellent written communication skills for grant writing and donor correspondence.
- Ability to manage multiple tasks and prioritize in a fast-paced environment.
Bonus Qualifications:
- Previous work experience in a nonprofit organization is a plus.
- Experience with grant writing, fundraising, or nonprofit development.
- Familiarity with social media management or nonprofit marketing.
DESIRED EXPERIENCE
- 5 years of experience in Bookkeeping, Accounting, or Office Management
- 3 years of specialization in nonprofit management
Physical Requirements:
- Employees may be required to stand, stoop, bend, and twist.
- Must be able to lift up to 25 pounds.
Payment Timeline: All Inasmuch employees get paid biweekly with direct deposit.
Job Type: Part-time
Pay: $13.00 - $15.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Paid time off
Schedule:
- Day shift
Work Location: In person
Salary : $13 - $15