What are the responsibilities and job description for the 2025/26 English to Speakers of Other Languages Administrative Assistant position at Fayetteville Public Schools?
Job Purpose
To accurately manage and maintain records for Language Minority Students and English learners, upholding the integrity of the district’s data systems, in order for educators to make informed decisions about necessary supports and services; to serve as a critical point of contact for students, parents, faculty, and administrative staff, providing essential support and guidance in relation to student placement, student and family needs, and compliance with district, state, and federal regulations
Preferred Qualifications
Strong computer skills with proficiency in accessing multiple systems and applications
Strong oral and written communication; bilingual/biliterate (English/Spanish)
Successful experience in collaborative work with individuals and groups from diverse backgrounds
Flexibility, multitasking skills
Duties and Responsibilities
Duties
Responsibilities
Manage and maintain accurate records for Language Minority Students and English learners
Analyze and maintain a record of all Home Language Usage Surveys to identify students who are potentially English learners
Prepare cumulative records for students in the ESL program
Accurately create and maintain student records related to district, state, and federal programs in multiple database platforms and in hard copy format
Retrieve student data from previously attended districts
Monitor LPACs in ESL database
Notify buildings about newly enrolled students
Coordinate ESL intake procedures for newly enrolled students
Schedule and/or administrate language proficiency screener for newly enrolled students
Retrieve and update student records with language proficiency assessment scores
Communicate EL decisions and language proficiency assessment results to parents/guardians
Printing, sorting, and mailing Parent letters for all ESL Annual Reviews, Monitoring, and ELPA Eligible LPACs
Distribute individual ELPA summative score reports to buildings
Communicate with families in English and Spanish about ESL programming and placement
Coordinate translation and interpretation for district staff
Collaborate with District Bilingual Liaisons to respond to interpretation and translation requests
Utilize phone language line to communicate with families in languages other than English and Spanish
Connect families/students with appropriate district departments and/or buildings
Translate and/or check accuracy of machine-provided translations some documents
Collaborate with bilingual liaisons to schedule interpreters for after school events, including parent-teacher conferences
Complete other duties as assigned
Provide responsive support throughout the year for the ESL department or the ESL team and administrators at buildings, particularly as related to ESL records and data
Welcome families to Fayetteville Public Schools
Work closely with district and school faculty and staff, as well as community partners, to support student academic success and wellbeing
Maintain a high level of confidentiality and respect for students, families, and staff
Other similar or additional duties may be performed or assigned
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