Administrative Clerk

SUMMARY

This position includes a variety of clerical tasks under the general supervision of the Human Resources Management supervisors. It carries out responsibilities in some or all of the following functional areas: Payroll, Invoicing, Recruiting, Interviewing, Onboarding, and other administrative tasks such as filing and maintaining personnel files.

TRAINING AND EXPERIENCE

• High School Diploma or GED.
• Five (3) years of responsible clerical experience.
• Strong computer skills, specifically in Microsoft Excel and Word.
• Equivalent combinations of training and experience may be considered.

RESPONSIBILITIES AND DUTIES

• Payroll and Invoicing:
  • Compile bi-weekly payroll invoices for the city.
  • Compile monthly benefit invoices for the city.
  • Process bi-weekly payroll data using Paycom.
  • Compile payroll data, including garnishments, vacation time, insurance, and 401(k) deductions.
  • Generate internal management reports from payroll system software.
• Recruiting and Interviewing:
  • Prepare job descriptions and post job openings on various platforms.
  • Review resumes against hiring criteria and forward them to managers for review.
  • Contact and screen candidates.
  • Schedule interviews for hiring managers.
  • Conduct interviews alongside hiring managers at job site locations.
• Onboarding and Administrative Support:
  • Assist with the onboarding process for new employees.
  • Review all new hire paperwork, including I-9 forms.
  • Perform administrative tasks for the Human Resources department, such as processing background investigations and drug tests through vendor portals.
  • Handle clerical tasks such as scanning, faxing, filing, copying, and shredding.
  • Order office supplies as needed.
  • Open and sort incoming mail.

REQUIREMENTS

• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent time management and organizational skills.
• Strong written and verbal communication skills.
• Keen attention to detail.
• Strong ethical conduct.
• Experience with Paycom (preferred).
• Bilingual (Spanish preferred).

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30 hours per week).

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG-FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.