What are the responsibilities and job description for the Program Administrator position at Federal Industries, Inc.?
About Us:
Established in 1981, Federal Industries, Inc. is a Small Business with a 30,000 sq. ft. facility located in El Segundo, California.
Our team is comprised of seasoned engineers with many years of accumulated experience. Federal Industries, Inc.’s services include product design, manufacturing, testing, licensing and after-market services for the aerospace and defense industry.
Position: Program Administrator
Job Description Overview:
Join our dedicated team, where we are committed to producing high-quality aircraft components. In this role, you will primarily support our Program Managers (as well as other departments) by assisting with procurement, data entry, milestone tracking, report preparation, and data collection.
Responsibilities:
- Create and Maintain Reports: Develop and update the Quote, Production and financial reports
- Meeting Support: Take detailed notes during company meetings, focusing on action items and key discussions
- Drawing Management: Request and organize new drawings, and ensure tracking spreadsheet with the latest information is up to date.
- Program Manager Support: Provide general assistance to Program Managers by following up on open Requests for Quotations (RFQs) and Purchase Orders (POs).
- Data Entry: Perform general data entry tasks.
- RFQ and PO Issuance: Issue RFQs and POs for specific aircraft programs.
- Vendor Communication: Send out Non-Disclosure Agreements (NDAs), Defense Federal Acquisition Regulation (DFAR) documents, and supplier surveys to new vendors.
Direct Report: Director, Program Management
Benefits:
- Group Medical Plan, Group Dental Plan, Group Vision Plan after 90-day waiting period.
- Discretionary Profit Sharing (SEP-IRA) after 3 years of full-time employment.
- Fifteen (15) vacation days per year (accrued per pay period) and five (5) sick days per year (available after a 90-day waiting period).
Requirements:
- Associate degree or at least 2 years of relevant work experience
- Skilled in using MS Office 365 (Word, PowerPoint, Excel) and Adobe Creative Suite
- A U.S. Person (U.S. citizen or U.S. permanent resident).
- Good command of the English language (written and verbal).
- Adherence to security protocols and procedures in accordance with government regulations.
- Maintain an onsite work schedule in El Segundo, CA.
Skills:
- Organization Skills
- Microsoft Office
- Communication
- Project Management
- Administration
- Vendor Management
- Problem Solving
- Attention to Detail
- Data Entry
- Reporting
Job Functions:
- Administrative
- Purchasing
- Supply Chain
