What are the responsibilities and job description for the Human Resources Support Specialist position at Federal Way Public Schools?
- Screen applications ensuring the applicant meets minimum qualifications, has a complete application and ensure the hiring practices outlined in the collective bargaining agreements are being followed.
- Collaborate with the School Support Coordinators supporting data entry for the timely and accurate completion of HR processes.
- Oversees pool postings by getting postings online, organizing and maintaining screening spreadsheets.
- Send out Board approval letters following employment separations
- Interpret and apply CBA language for the purpose of delivering services in conformance with established guidelines.
- Enter pay for staff receiving stipends based upon negotiated agreements and regulations; issues and receives contracts for supplemental pay.
- Responsible for the accuracy of compensation; input data and update information in the human resource information system (HRIS) specifically to support turning on and off pay for those on FMLA/PFML.
- Field questions and provide accurate information to internal and external applicants regarding application status and hiring processes.
- Coordinate the planning and execution of New Hire Orientations. This includes scheduling, setting up, break-down, sending out reminders, and assisting with presentations.
- Set up New Hire personnel files to include labels, new hire paperwork, and letters of intent.
- Complete verification of employment and experience for employees moving to other districts including transferring of sick leave when applicable.
- Verify completion of SafeSchools/Vector trainings and new hire paperwork prior to attending orientation. Informing School Support Coordinator when items are not being completed.
- Attends recruitment activities (e.g., job fairs, conferences, university events) for the purpose of attracting qualified administrative, certificated and classified candidates in support of district goals.
- Serve as member of the Human Resources team of the District; perform other tasks, related duties, and special projects as directed.
- Attend professional development to maintain knowledge of HR practices and procedures
- Assist with athletic stipends
- Assist with teacher certification compliance and tracking
This position is part of the human resources team specifically providing support to the School Support Coordinators. The person who holds this position must be able to provide exemplary customer service. They will have a large role in supporting applicants and onboarding new employees. Multitasking is a key component as a variety of tasks will be assigned to you such as data entry, completion of hiring forms, scheduling and participating during new hire orientations. This professional should be familiar with labor law and collective bargaining agreements (CBA) including interpretation and application. The employee who holds this position must have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER RESPONSIBILITIES
REQUIRED QUALIFICATIONS:
Education and Experience
AA Degree
Two years of increasingly responsible experience in human resources or related field
(Additional related experience may be substituted for education requirement)
ADDITIONAL REQUIREMENTS:
Intermediate skills with Microsoft Office, including Outlook, Word and EXCEL
Experience working in database systems
PREFERRED REQUIREMENTS:
Working Knowledge of Business Plus
CONDITION OF EMPLOYMENT:
Criminal background clearance
Valid Driver’s license
Work scheduled hours on a consistent basis
KNOWLEDGE OF:
Microsoft Office Suite (Outlook, WORD, EXCEL, PowerPoint)
Best practices for excellent customer service
Input and maintain databases
Hiring practices
ABILITY TO:
Exercise good judgment
Effectively use spreadsheets, databases and word processing
Demonstrated ability to work independently and cooperatively with a minimum of direct supervision. Maintain effective working relationships with individuals and groups in a multicultural and diverse community
Communicate effectively verbally and in writing
Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
Demonstrate exemplary customer service and have the ability to effectively interact with administrators, office, support and teaching staff, applicants and other community members
Remain flexible
Cope with frequent interruptions to meet required deadlines
Accurately enter data, attend to detail, and follow tasks through to completion
Ability to resolve routine problems and make decisions within established parameters
Practice ethical and professional standards of conduct including the requirements of confidentiality
Abide by Federal Way Public Schools’ policies and procedures
Perform the essential functions of the job with or without reasonable accommodations
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will constantly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee is frequently required to squat, kneel, use hands for fine manipulation, knee stand and push/pull. The employee will occasionally be required to sit, climb stairs/ladder, lift and reach overhead, crawl, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 10 pounds. The employee will occasionally lift/carry a maximum of 35 lbs. The employee is occasionally required to push/pull a maximum weight of 100 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught employees and community members. Occasionally work overtime and/or weekends.
WORK SCHEDULE
This position typically works Monday through Friday, 8 hours per day, 260 days per year with 12 holidays per year.
REPORTING RELATIONSHIP
This position reports to and is evaluated by Director of Human Resources or designee.
REPRESENTATION
Non-represented
LEVEL OF COMPENSATION
Specialist level on non-represented salary schedule / $89,686.00; This position includes the following benefits prorated based on FTE – Medical, dental vision, sick and vacation leave, life insurance, professional development dollars, retirement.
CLASSIFICATION HISTORY
Created January 2024
Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.
Email To A Friend
Print Version
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER RESPONSIBILITIES
REQUIRED QUALIFICATIONS:
Education and Experience
AA Degree
Two years of increasingly responsible experience in human resources or related field
(Additional related experience may be substituted for education requirement)
ADDITIONAL REQUIREMENTS:
Intermediate skills with Microsoft Office, including Outlook, Word and EXCEL
Experience working in database systems
PREFERRED REQUIREMENTS:
Working Knowledge of Business Plus
CONDITION OF EMPLOYMENT:
Criminal background clearance
Valid Driver’s license
Work scheduled hours on a consistent basis
KNOWLEDGE OF:
Microsoft Office Suite (Outlook, WORD, EXCEL, PowerPoint)
Best practices for excellent customer service
Input and maintain databases
Hiring practices
ABILITY TO:
Exercise good judgment
Effectively use spreadsheets, databases and word processing
Demonstrated ability to work independently and cooperatively with a minimum of direct supervision. Maintain effective working relationships with individuals and groups in a multicultural and diverse community
Communicate effectively verbally and in writing
Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
Demonstrate exemplary customer service and have the ability to effectively interact with administrators, office, support and teaching staff, applicants and other community members
Remain flexible
Cope with frequent interruptions to meet required deadlines
Accurately enter data, attend to detail, and follow tasks through to completion
Ability to resolve routine problems and make decisions within established parameters
Practice ethical and professional standards of conduct including the requirements of confidentiality
Abide by Federal Way Public Schools’ policies and procedures
Perform the essential functions of the job with or without reasonable accommodations
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will constantly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee is frequently required to squat, kneel, use hands for fine manipulation, knee stand and push/pull. The employee will occasionally be required to sit, climb stairs/ladder, lift and reach overhead, crawl, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 10 pounds. The employee will occasionally lift/carry a maximum of 35 lbs. The employee is occasionally required to push/pull a maximum weight of 100 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught employees and community members. Occasionally work overtime and/or weekends.
WORK SCHEDULE
This position typically works Monday through Friday, 8 hours per day, 260 days per year with 12 holidays per year.
REPORTING RELATIONSHIP
This position reports to and is evaluated by Director of Human Resources or designee.
REPRESENTATION
Non-represented
LEVEL OF COMPENSATION
Specialist level on non-represented salary schedule / $89,686.00; This position includes the following benefits prorated based on FTE – Medical, dental vision, sick and vacation leave, life insurance, professional development dollars, retirement.
CLASSIFICATION HISTORY
Created January 2024
Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.
Email To A Friend
Print Version
Salary : $89,686
