Senior Administrative Assistant - NASA LaRC

Job Title: Senior Administrative Assistant

Location: NASA Langley Research Center, Hampton, VA

About Us:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Key Responsibilities:

Executive Support:

• Manage the COD Director's day-to-day activities, including calendar scheduling, email management, phone calls, and meetings.
• Serve as a proactive delegate for the COD Director, addressing potential conflicts and ensuring seamless operations.
• Monitor and prioritize incoming communications, escalating urgent items as needed via text, call, or email.
• Draft and manage official correspondence with professionalism and accuracy.

Operational Coordination:

• Maintain the organizational action tracker, keeping the team informed of progress and key updates.
• Retrieve and distribute mail and assign leadership actions from executive communications.
• Oversee the COD internal Learning Management System (LMS) processes and recommend updates to Center Procedures.
• Manage office logistics, including furniture, file maintenance, classified materials, and records disposition.

Meeting & Event Facilitation:

• Organize and support COD meetings, events, and visitor coordination.
• Take minutes, document actions, and ensure timely distribution to stakeholders.
• Support Performance Management Reviews, Award Fee Boards, Revitalization Board meetings, and other organizational events.

Property & Travel Management:

• Act as the "Front Office" Property Custodian, managing non-technical equipment and property.
• Assist COD travelers with researching travel options, submitting requests, and preparing expense reports. Ensure compliance with organizational and federal travel policies for domestic and foreign travel.

What We're Looking For:

• Proven experience in executive-level administrative support.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Proactive problem-solver with excellent judgment and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools. Experience with Learning Management Systems (LMS) is a plus.
• Familiarity with records management, event coordination, and property administration is preferred.

Qualifications:

• Education: High School Diploma required.
• Experience: 2-4 years of office experience.

Additional Requirements:

• Ability to lift and move items weighing 20 pounds.
• Experience with NASA or similar agency is preferred; active NASA badge is a plus.
• Exceptional verbal and written communication skills.
• Must pass criminal background and drug tests.

Why Join Us?

• Be part of a forward-thinking organization that values your contributions.
• Opportunities to make an impact and streamline processes for efficiency.
• Collaborative and supportive team environment.
• Competitive compensation and benefits package.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and drug screen.