Administrative Specialist

Duties

• Oversees and manages a variety of administrative programs in areas such as awards administration, training, performance management, position management, personnel actions, and related administrative support services.
• Reviews or develops staffing documentation for vacancy announcements, provides advice on personnel and staffing actions submitted by managers, and serves as a liaison between the Human Resources (HR) Office and HR Business Partners.
• Collects data and creates and maintains databases that reflect the status of administrative requirements and various items of interest to management to provide accurate, timely custom reports. Updates managers on the status of actions.
• Develops and delivers updates and status of reports and correspondence to managers, and fosters understanding and acceptance of findings and recommendations.
• Coordinates and oversees activities for the GS and SES leadership, supports the Agency / Center calls for various actions, makes recommendations to management, and follows Agency / Center guidelines and schedules.
• Resolves complex organizational problems and develops recommendations by gathering information to identify and analyze issues.
• Reviews administrative directorate products to ensure timely submission, proper format, adherence to criteria, and responsible for keeping managers informed of policy or administrative requirements changes and assuring management adherence.
• Assists management in determining training needs, defining and recommending training sources and requirements, and reviewing training requests.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

Conditions of Employment

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-11 , you must have :

a) One year of directly related specialized experience equivalent to the GS-09 level :

b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field

c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field

d) LL.M., if related

e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit to review NASA's guidance on the use of AI tools during the application process.

Education

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit :

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Additional information

Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement . By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP / ICTAP will be cleared for any additional selection from this announcement.

If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must :

For additional information about CTAP / ICTAP eligibility, click here - Read more

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Direct Hire Authority : These positions will be filled through the Office of Personnel Management's Direct Hire Authority. Category rating and veterans' preference will not be considered in evaluating applicants. For more information on Direct Hire Authority, please see : OPM Direct Hire Fact Sheet.

Veterans : Under the provisions of Direct Hire Authority, veterans' preference does not apply. However, applicants who are eligible for veterans' preference are encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). For more information please see : Veterans' Preference information on the FedsHireVets website.

You will be evaluated for this position based on how well you meet the qualifications and eligibility requirements listed in this vacancy announcement. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Overstating your qualifications and / or experience in your application materials or application questionnaire may result in your removal from consideration.

You will be assessed on the following competencies :

NASA considers paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

NASA will not ask you to disclose criminal history record information during the application process or before we make a conditional / tentative offer of employment. If you apply for this position and are selected, NASA will conduct a suitability / security background investigation after you accept a tentative job offer. If you feel you are asked to disclose your criminal history before you accept a tentative offer and wish to file a complaint within 30 days, please contact : Agency-FCCJ@NASA.gov.