What are the responsibilities and job description for the Accounts Receivable & Front Office Clerk position at Fedvet Construction?
FedVet Construction is seeking a detail-oriented and proactive Accounts Receivable & Front Office Clerk to support both our financial and administrative operations. This role will be responsible for collecting accounts receivable (AR) information from Project Managers (PMs), entering data into Sage, uploading invoices to government payment portals such as WAWF, IPP, and Tungsten, and recording payments in Sage and Procore. Additionally, this position will handle front office duties, including answering calls, managing correspondence, and assisting with general administrative tasks to support the team.
Key Responsibilities:
Accounts Receivable & Financial Support:
- Collect and track accounts receivable details from Project Managers to ensure timely invoicing.
- Accurately enter invoices into Sage and upload them to government payment portals such as WAWF, IPP, and Tungsten.
- Monitor and follow up on outstanding AR balances to ensure timely payments.
- Record receivable payments in Sage and Procore, ensuring financial records are up to date.
- Reconcile AR discrepancies and collaborate with PMs and finance teams to resolve issues.
- Assist with preparing AR reports for management and project teams.
Front Office & Administrative Support:
- Greet visitors and manage incoming calls, directing inquiries to the appropriate personnel.
- Handle office correspondence, including emails, mail, and document filing.
- Maintain organized records of invoices, payments, and supporting documentation.
- Assist with scheduling meetings, preparing reports, and supporting daily office operations.
- Order office supplies and ensure the front office remains organized and professional.
- Provide administrative support to project teams and executives as needed.
Qualifications & Requirements:
- Experience: 2 years in accounts receivable, front office support, or administrative roles (preferably in construction or government contracting).
- Software Skills: Experience with **Sage 100 (or similar ERP software), Procore, and government payment portals such as WAWF, IPP, and Tungsten is highly preferred.
- Detail-Oriented: Strong accuracy in data entry, financial reconciliation, and invoice tracking.
- Communication Skills: Ability to interact with clients, vendors, and project teams professionally.
- Multi-Tasking: Ability to manage both financial and administrative duties efficiently.
- Problem-Solving: Strong organizational and troubleshooting skills to resolve AR and office issues.
Why Join FedVet Construction?
Work with a veteran-owned company specializing in government contracting.
Be part of a collaborative team with opportunities for professional growth.
Gain experience in both financial and administrative support in a dynamic work environment.
If you are a highly organized professional looking to contribute to a mission-driven company, we encourage you to apply!
Salary : $22 - $28
