What are the responsibilities and job description for the Program Support Specialist position at FedWriters, Inc.?
Overview
Join our team as a Program Support Specialist to provide program support services to NOAA’s Ocean Research Advisory Panel (ORAP) and other offices within NOAA as required. Working for NOAA ORAP is an exhilarating opportunity to contribute to groundbreaking research and initiatives aimed at understanding and protecting our oceans, atmosphere, and precious planet.
FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment.
Work Schedule and Location: 1335 East - West Hwy Silver Spring, Maryland 20910
Hybrid: This full-time hybrid position will work Monday through Friday, 8 AM to 5 PM, reporting onsite 1 day per week and travel as needed for meeting support
Responsibilities
- Providing public meetings logistics
- Identifying meeting venues and arranging hotel accommodations including retaining room blocks for meeting attendees
- Identifying meeting IT, technical support, and platforms options to ensure effective virtual or hybrid meeting attendance and participation
- Tracking meeting agenda development and identify logistical action items based on agenda topics
- Developing and submitting Federal Register Notices (FRN) for public meetings
- Coordinating Public Registration and public comments submission prior to and during public meetings
- Supporting coordination of ORAP member travel arrangements and post meeting actions with the ORAP travel coordinator or administrative staff
- Coordinating other ORAP activities, including meeting dinners and field trips
- Providing onsite meeting support, such as monitoring virtual participation, responding to enquiries during meeting, working with IT and technical support staff to address any issues or questions
- Supporting communication and coordination of ORAP meeting schedules and logistics with key stakeholders including Ocean Policy Committee staff
- Developing and sending official letters and documents, such as document transmittal letters, members appointments, renew, extension, and thank you letters
- Formatting ORAP Reports and other documents for 508 compliance
- Maintaining and updating the ORAP website
- Making sure public meeting material are posted on the website prior (draft materials) and after meeting (final/approved materials)
- Reviewing and updating all ORAP website documents for 508 compliance
- Creating and publishing website content
- Supporting ORAP DFO and Alternate DFO on administrative tasks as needed
Qualifications
- The ability to obtain a public trust
- Bachelor’s degree in an analytic discipline or closely related field (e.g. statistics, economics, accounting, etc.)
- 4 years of full-time experience in an analytic discipline (e.g. economics, business processes, statistics, operations research, imagery, or other engineering related technical fields)
- 4 years of experience specifically in meeting logistics and organization support
Why Join Our Team
At FedWriters, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Long-term and Short-term Disability Insurance
- Life Insurance
- 401(k) Plan
- Holiday Pay
- Paid Time Off
Pay Range (Compensation will be determined based on the candidate's skills, qualifications, experience, and other relevant factors)
$ 25.00 - $ 28.00 /Hr.Salary : $25 - $28
