Accounting Associate

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The Accounting Associate will support the Vision, Mission, and Values of Feeding Southwest Virginia. He / she is responsible for all duties related to payroll processing and to accounts payable, matching purchase orders and receiving documents with invoices, assisting vendors with account activity, and administrative duties. He / she will provide the Chief Financial Officer, Accounting Supervisor and management team with financial data necessary for financial and budgetary decisions.

• Responsibilities

1. As the Accounting Associate, he / she must demonstrate a professional demeanor in interactions with all FSWVA staff, agencies, and government officials.

• Stays informed and consistently practices the policies and procedures of Feeding Southwest Virginia, Feeding America national office regarding compliance.
• Possesses knowledge of Feeding Southwest Virginia and all programs.

2. The Accounting Associate reports to the Chief Financial Officer, is an integral member of the finance team and is responsible for functions related to payroll processing, payables processing, and administrative duties.

• Maintains the full confidence of the Chief Financial Officer.
• Administers and maintains the payroll system to produce accurate and timely payroll on a biweekly basis and to ensure compliance with state and federal legislation. Forwards monthly payroll accruals to HR.
• Performs all accounts payable functions including matching purchase orders, requisitions, and receiving documents with invoices and keying into Ceres software, checking for accuracy, required signatures and approvals.
• Reconciles vehicle gas receipts to vehicle gas logs.
• Assists vendors with questions concerning their accounts by reviewing and following up on statements / phone calls.
• Prepares suggested payments report for CFO. Prints and posts accounts payable checks based on CFO’s approval. Pulls and submits with checks the required documents, following procedures designed and implemented by the CFO.
• Performs all accounts payable filing.
• Assists in preparation of year-end audit.
• Performs clerical tasks including copying, filing, word processing, and record keeping.
• Sets up new files each year regarding functions, i.e. A / R, A / P, employees, PR, grants.
• Cross trains with Accounting Supervisor regarding processing of receipts and deposits.

3. Under the guidance of the Chief Financial Officer, maintains and follows effective processes for office communications and administrative procedures.

• Develops strong working relationships with management team to understand and articulate needs and case for support.
• Creates well written and effective internal and external communications.

Other functions :

• Promotes a cooperative spirit within the organization and among internal and external participants.
• Performs other duties as assigned by the Chief Financial Officer, Accounting Supervisor, and the President and CEO.

Interface : Responsible in maintaining positive relationships

• Vendors
• Member Agencies
• Feeding America
• General public
• Other key contacts as directed by the CFO, Accounting Supervisor, or President and CEO
• Skills

Training, Education and Experience :

• At least three years of related experience.
• Associate’s Degree preferred.
• Requires basic working knowledge of accounting principles and practices.
• Experience with non-profit accounting a plus.

Knowledge, Skills and Abilities :

• Able to work independently under minimal supervision.
• Must be able to understand instructions and effectively demonstrate quality results.
• Possesses a willingness to learn.
• Allowable Substitutions
• Combination of education, experience, and / or training that provides the required knowledge and skills for the position may be considered in lieu of education and / or experience at the company’s discretion.

Mathematical Skills :

• Ability to perform basic math functions.

Technical / Computer Skills :

• Proficiency required in the use of Microsoft Office Word, Excel and Outlook Software, Accounting Software; inventory or gift tracking software experience a plus.
• Capable of learning and independently operating equipment required for the position.

Other Skills and Abilities :

• Ability to maintain confidentiality at all times.
• Must be reliable and dependable.
• Positive work ethic, good relationship management skills and team-oriented attitude.
• Maintain compliance with established Food Bank directives, policies and external regulations.

Licenses and Certificates :

• Valid Driver’s License and own transportation to work required.
• Maintain safe driving record in driving company vehicles.

Flexibility :

Be willing to work overtime and mandatory days set forth by the organization on short-notice. Be willing to work flexible coverage.

Job Type : Full-time

Expected hours : 40 per week

Benefits :
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule :

• 8 hour shift
• Monday to Friday

Work Location : In person