Accounts Receivable Specialist (Medical)

Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description. The Accounting Associate will support the Vision, Mission, and Values of Feeding Southwest Virginia. He / she is responsible for all duties related to payroll processing and to accounts payable, matching purchase orders and receiving documents with invoices, assisting vendors with account activity, and administrative duties. He / she will provide the Chief Financial Officer, Accounting Supervisor and management team with financial data necessary for financial and budgetary decisions.

• As the Accounting Associate, he / she must demonstrate a professional demeanor in interactions with all FSWVA staff, agencies, and government officials.
• Stays informed and consistently practices the policies and procedures of Feeding Southwest Virginia, Feeding America national office regarding compliance.
• The Accounting Associate reports to the Chief Financial Officer, is an integral member of the finance team and is responsible for functions related to payroll processing, payables processing, and administrative duties.
• Maintains the full confidence of the Chief Financial Officer.
• Administers and maintains the payroll system to produce accurate and timely payroll on a biweekly basis and to ensure compliance with state and federal legislation. Forwards monthly payroll accruals to HR.
• Performs all accounts payable functions including matching purchase orders, requisitions, and receiving documents with invoices and keying into Ceres software, checking for accuracy, required signatures and approvals.
• Assists vendors with questions concerning their accounts by reviewing and following up on statements / phone calls.
• Prints and posts accounts payable checks based on CFOs approval. Pulls and submits with checks the required documents, following procedures designed and implemented by the CFO.
• Performs all accounts payable filing.
• Assists in preparation of year-end audit.
• Performs clerical tasks including copying, filing, word processing, and record keeping.
• Sets up new files each year regarding functions, i.e. A / R, A / P, employees, PR, grants.
• Cross trains with Accounting Supervisor regarding processing of receipts and deposits. Under the guidance of the Chief Financial Officer, maintains and follows effective processes for office communications and administrative procedures.
• Performs other duties as assigned by the Chief Financial Officer, Accounting Supervisor, and the President and CEO. Other key contacts as directed by the CFO, Accounting Supervisor, or President and CEO
• Training, Education and Experience :
• Requires basic working knowledge of accounting principles and practices.
• Experience with non-profit accounting a plus. Able to work independently under minimal supervision.
• Must be able to understand instructions and effectively demonstrate quality results.
• Allowable Substitutions
• Combination of education, experience, and / or training that provides the required knowledge and skills for the position may be considered in lieu of education and / or experience at the companys discretion. Technical / Computer Skills :
• Proficiency required in the use of Microsoft Office Word, Excel and Outlook Software, Accounting Software; inventory or gift tracking software experience a plus.
• Capable of learning and independently operating equipment required for the position. Maintain compliance with established Food Bank directives, policies and external regulations. Be willing to work overtime and mandatory days set forth by the organization on short-notice. Be willing to work flexible coverage. Job Type : Full-time Dental insurance
• Disability insurance
• Employee assistance program
• 8 hour shift
• Monday to Friday

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