Human Resources Assistant

Department: Corporate/Administrative

Location: Rockford, IL

Compensation: $21.58 - $25.00 / hour

Description

Do you have a knack for organization, a passion for helping people and an eye for the details that keep a company running smoothly? Fehr Graham is a fast-growing Midwest engineering and environmental firm seeking a motivated Human Resources Assistant to support our growing team. This is more than an administrative role – it's a chance to be part of a company that values its people and is committed to building a strong, connected workplace.

What's in it for you?
As the Human Resources Assistant, you'll have the opportunity to make an impact on our team, helping create a workplace where employees feel supported, valued and connected. You'll gain hands-on experience in multiple areas of HR, from recruiting and onboarding to compliance and employee relations. We offer a collaborative work environment where you'll be challenged, supported and given opportunities to grow in your career. If you're looking for a role where you can contribute, learn and make a difference, this is it.

Where you'll work
You'll join a fast-paced, collaborative marketing team that serves Fehr Graham's offices across Illinois, Wisconsin and Iowa. This position is based in our Rockford, Illinois, office. We offer remote, in-office or hybrid work arrangements, but it's important to note that you must live within driving distance of our Rockford office. At Fehr Graham, we believe in work-life balance and that includes injecting a healthy dose of fun into everything we do. It's even part of our Core Values! We celebrate milestones and enjoy friendly team-building activities and office outings after work. A happy and engaged work team is a successful one. Each of our offices brings an environment filled with positive energy and enthusiasm. We encourage our teams to connect on multiple levels and support each other's personal and professional growth.

What you'll do
As a Human Resources Assistant, you'll play a key role in keeping Fehr Graham's HR operations running smoothly. You'll support our HR team and work closely with leadership and employees to support key HR functions, including:

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  Recruitment support. Assist with the hiring process, preboarding and onboarding to bring top talent to Fehr Graham.


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  Employee records management. Maintain accurate and up-to-date personnel files while handling sensitive information with discretion.


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  Compliance and background screenings. Complete Form I-9s, verify supporting documents and assist with new employee background checks.


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  Administrative support. Help with reporting, processing confidential documents and providing high-quality customer service to employees and applicants.


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  Employee relations. Support HR leadership in handling personnel matters, answering employee questions and ensuring policies are effectively communicated.


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  HR system management. Enter and update employee data in HRIS and other related systems.


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  Process improvement. Collaborate with leadership to enhance internal HR processes and improve employee engagement.


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  Travel. Occasionally visit other Fehr Graham offices to support HR initiatives.

What it takes
This role is perfect for someone who is organized, detail-oriented and passionate about supporting a growing team. Ideally, you'll have an associate degree and at least a year of experience in administrative support. To succeed as a Human Resources Assistant, you'll also need:

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  Strong communication skills. You'll interact with employees at all levels and should communicate clearly and professionally.


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  Exceptional organizational skills. Managing tasks and keeping HR processes running smoothly requires attention to detail.


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  A customer-service mindset. You'll be a key resource for your colleagues, providing support and guidance with a friendly and helpful attitude.


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  Discretion and professionalism. Handling sensitive employee information means confidentiality is a must.


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  Tech proficiency. Experience with Microsoft Office Suite (Excel, Word, Outlook) and the ability to learn HR systems quickly.


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  Problem-solving skills. The ability to think critically, address challenges and find solutions in a fast-paced environment.


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  Flexibility. HR is always evolving, and being adaptable to shifting priorities will help you thrive in this role.

What you'll get
You'll have plenty of opportunities to grow professionally at our progressive firm, which started in 1973. Our people-first organization is focused on giving our employees the opportunity for growth. In addition to a competitive salary, we also offer:

• Medical/dental/vision


• Life insurance


• Disability insurance


• 401K Retirement Plan


• Profit-sharing bonus plan


• Paid time off


• An awesome work environment.

Learn more about Fehr Graham's people, culture and projects on our website.

Equal Opportunity Employer

Fehr Graham provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.