What are the responsibilities and job description for the Bilingual (Spanish) Receptionist/Administrative Assistant position at Felling Trailers Inc?
Benefits Include: Competitive Wage, Incentive Compensation Bonus, Medical, Flex Plan, HSA, Dave Ramsey's Smart Dollar, Dental, Vision, Life, Disability, 401(k) with Company Match, Vacation & Holiday Pay!!!
Our Mission Creating a legacy through exceptional people, products, and results!
The Bilingual Receptionist/Administrative Assistant is responsible for receiving incoming phone calls and walk in visitors in a professional, business like fashion along with misc. office tasks and assisting Spanish Speaking Team Members and HR Recruitment.
Essential Specific Job Duties:
1. Receives phone calls, directs them to the appropriate person, or takes messages.
2. Assist HR Department in Recruitment of Spanish Speaking Candidates and Interpret for Spanish Speaking Team Members.
3. Reviews overnight phone messages and distributes to the appropriate person.
4. Maintains, updates and distributes phone lists, home office information, etc. to all employees.
5. Greets walk in visitors and directs them to the appropriate person. 6. Purchases office supplies as needed.
7. Provides word processing, filing, copying, and sorting services as needed.
8. Processes the posting of outgoing mail and packages. 9. Performs scanning as needed.
10. Distributes incoming faxes and provides outgoing fax services.
11. Sends promotional materials to dealers & fills brochures in front lobby.
12. Receives truck documentation and enters into Excel spreadsheet.
13. Receives credit card receipts and matches to monthly statement and follows up on discrepancies.
14. Files, organizes and stores copies of company documents.
15. Assembles trailer owners manuals.
16. Prepares bank deposit daily.
17. Reconciles invoices to credit card report, reconciles and makes adjustments.
Essential Universal Job Duties:
18. Improves self in any way possible to enhance job performance.
19. Promotes Felling Trailers, Inc., its mission, values, programs and achievements to the public and other employees.
20. Identifies organizational problems and opportunities for improvement and brings solutions and suggestions to managements attention.
21. Functions as a team member by assisting, supporting and encouraging other employees in any way possible.
Non-Essential Job Duties:
24. Performs related work as required, willingly and eagerly
Physical Demands: Please contact Felling Trailers, Inc. HR Department for the physical demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEOE Felling Trailers, Inc. is committed to the principles of Equal Employment Opportunity. We believe our continued success depends on the full and effective utilization of qualified persons regardless of race, color, creed, religion, national origin, sex, age, disability, marital status, sexual preference, status with regard to public assistance, or other classification protected by law. All team member recruiting, hiring, training, compensation, benefits, transfers, promotions, social or recreational programs, and on-the-job treatment is to be administered in accordance with this commitment.
