What are the responsibilities and job description for the Survey Administrative Assistant position at Fenstermaker?
Job Description:
The Administrative Assistant will report directly to the Vice President of Survey and provide general administrative support to the team. The Administrative Assistant should have experience with a variety of Microsoft Office software and be able to accurately handle additional duties as assigned. The Administrative Assistant will be a champion and leader of our company’s core values while maintaining internal and external customer engagement and satisfaction.
Some responsibilities include:
- Answering phones and transferring calls to appropriate personnel
- Reviewing employee time and expense reports
- Approving invoices for various vendors
- Maintaining inventory and ordering office supplies as needed
- Scanning, organizing, and researching various documents in the Survey library
- Sending correspondence and packages via Fed-Ex and USPS
- Managing schedules, correspondence, and administrative tasks
- Helping create presentations, reports, and internal documents as requested
- Taking clear and organized notes during meetings while ensuring confidentiality
- High school diploma or equivalent required; associate or bachelor’s degree – preferred
- Excellent time management skills and ability to manage multiple tasks, prioritize effectively and meet deadlines
- Effective oral and written communication skills with a strong suit in interpersonal skills
- Able to anticipate needs and provide solutions proactively
- Previous administrative or office support experience – preferred
