What are the responsibilities and job description for the Executive Assistant/Personal Assistant position at Fermata?
Job Title: Executive Assistant / Personal Assistant for Executive Business
Owners
Location: Williamsburg, Brooklyn
Hours: 40 hours per week, including some weekends/on-call as needed
About Us:We seek a dynamic and dedicated Executive Assistant / Personal Assistant to support us as we manage a small private practice in the mental health field, multiple business ventures, clinical trials, and a household. This role offers a unique opportunity to be involved in medtech and healthcare industry projects and work closely with industry experts. This is not a typical 9-5 job; you must thrive in a high-powered, fast-paced, high-energy start-up environment. Since you’ll be assisting busy executives with extremely demanding schedules, being reachable and flexible at almost all hours to receive personal communication and assist with very high-pressure lifestyles is a must.
Responsibilities:
Travel Planning and Coordination: Organize and manage travel arrangements for personal and professional events, ensuring smooth reservations and logistics.
Travel might be expected at times.
Email Correspondence: Handle email communication for the two executive business owners, ensuring timely responses and efficient message management.
Calendar Management: Maintain and prioritize the two executive business owners’ busy personal and professional calendars, juggling competing demands.
Administrative Support: Provide direct administrative assistance to the two executive business owners, including document and invoice preparation and signing, taking dictation, and managing administrative tasks and personal to-do lists.
Communication Assistance: This also includes coordination with office staff, business partners, and industry relationships. You will work with various personalities in the mental health field, and some patient contact will be required.
Household Management: Handle household errands and oversee light projects around the home to ensure smooth operations, such as errands, invoicing, shopping, and meal orders.
Service Coordination: Book and coordinate services such as personal dental appointments, dermatology visits, cleaning services, and clinical appointments.
Errand Running: Run errands, including gift purchases and returns, to maintain a well-organized household.
Occasional Babysitting: Occasionally provide evening babysitting for children, or coordinate babysitters when needed. A full time nanny handles the majority of these responsibilities. Helping to sign children up for summer camps and after school activities may be requested at times.
Qualifications:
1. Bachelor's degree or equivalent preferred.
2. Strong communication and organizational skills.
3. Proficiency with Google Suite and Apple products.
4. Tech-savvy and adaptable to various technology tools.
5. Positive attitude with a high degree of curiosity and openness to new experiences.
6. Detail-oriented multitasker who is self-starting.
7. At least 1 year of prior personal or executive assistant experience.
8. Driver's license is ideal but not required.
9. Knowledge of startup culture, health tech, or the mental health industry is a plus but not required.
10.Fully vaccinated for Covid-19.
11. Local and able to work out of a Williamsburg, Brooklyn home and office when requested. Work is a combination of remote and in-person.
12.Self-starter and self-motivated.
13.Ability to maintain confidentiality to the highest degree.
14.Must thrive in a fast-paced, high-energy start-up type environment.
Benefits:
● Competitive compensation: 60K - 90K or negotiable.
● Career advice, mentorship, and coaching.
● Access to a broad network within the healthcare and medtech industry.
● Reference letter for future job applications.
If you meet these qualifications and are excited about this unique opportunity to support two executive business owners in their medical practice and beyond, we encourage you to apply.
Job Type: Full-time
Pay: $60,000.00 - $90,000.00 per year
Benefits:
- Paid time off
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Night shift
- On call
- Overtime
- Weekends as needed
Ability to Commute:
- Brooklyn, NY 11249 (Required)
Work Location: Hybrid remote in Brooklyn, NY 11249
Salary : $60,000 - $90,000